Specialist, Procurement Infrastructure

Malaysia, Malaysia

Job Description


RoleThe Day-To-Day Activities
Job Responsibilities

  • Responsible for providing support for various aspects of Procurement functions including day-to-day operations and system support
  • Support process improvement and automation initiatives
  • Prepare and deliver periodical and ad-hoc reports
Key Experiences and Qualifications
1. Procurement System & Process
Ariba System
  • Custodian and administrator of Ariba Sourcing, Supplier Information Performance Management and Contract Management Module
  • Provide day-to-day operation support including internal and external user IDs and password maintenance, delegation
  • Coordinate with relevant stakeholders to provide system support for issues highlighted by buyers, internal users and vendors
  • Monitor, support and update auction events including direct line request and internal auction tracker
  • Maintain and update information of vendor database in Ariba
  • Support end-to-end vendor on-boarding process
  • Monitor and ensure all vendor profiles are up-to-date as per requirement
  • Assist in communicating and working together with Ariba Support to resolve system issues
  • Provide support in preparation and updates of system user guide
  • Identify ways for system improvement and provide support in managing implementation of new enhancements including requirement gathering, perform user acceptance test (UAT), training
and documentation
  • Stay aware of new technology relating to Ariba\'s new feature deployment to ensure that we leverage these new functions for improvements
SAP System
  • Coordinate the assignment of incoming Purchase Requisition (PR) to respective buyers in SAP
  • Identify ways for system improvements and provide support in managing implementation of new enhancement including user requirement, UAT and documentation
  • Assist in communicating and working together with IT SAP team to resolve system issues
Process
  • Provide support to ensure effective and efficient process, governance and compliance to support departmental objectives and goals
  • Contribute ideas to improve processes and provide support in managing implementation of new processes
  • Support forums and mechanism set up for continuous improvement
  • Assist in training and ensure documentation of changes to process and procedures are updated timely
2. Reporting
  • Compile weekly report to Head of Department
  • Prepare and deliver monthly report to Head of Division
  • Prepare and deliver monthly and quarterly open PO report to Finance team and management
  • Prepare departmental KPI report
  • Prepare and deliver relevant, effective and insightful reports and coordinate with other teams in the department to provide information or report as-and-when required
3. Others
  • Assist with data/information request from other departments/divisions
  • Assist with organizing and coordinating departmental meetings including venue arrangement, refreshment etc
  • Assist with audits and provide necessary information and documentation
  • Assist in overall departmental administration; office supplies, repair & maintenance of office equipment etc
  • Tasks as-and-when assigned
About You
  • Bachelor\'s degree in Business Administration, e-Business Technology & Management or related field
  • Proficient in Microsoft Office, especially Excel
  • Good understanding of Procurement process
  • Experience in implementing process improvement(s) will be an added advantage
  • Minimum 2 years experience of using SAP and Ariba system is preferred
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy
  • Ability to work independently and prioritize tasks to meet deadlines
  • Effective communication skills, both verbal and written
  • Problem-solving and analytical abilities
  • Pleasant personality, organized, proactive and result oriented with \xe2\x80\x9ccan do\xe2\x80\x9d attitude
What\'s Next ?Once you have applied online, our team will review your application and due to a high volume of applications, only shortlisted candidates will be notified.

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Job Detail

  • Job Id
    JD1057312
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Malaysia, Malaysia
  • Education
    Not mentioned