Job Description

About The Job As a Store Admin Executive, you are required to provide administrative support to store retail team (store consists of 40 - 60 headcount) in ensuring smooth running of functional operations in achieving country business objectives. Job Duties & Responsibilities Store Administration Responsible for store procurement including vendor sourcing, retail store supplies, store packaging and pantry replenishment Support store duty roster and staff breaktime arrangement for store manager approval Responsible in general store administration E.g., PO, billing verification, petty cash, invoice and receipt of goods for payment purpose Liaise with Finance team on client payment E.g., bank transfer, closing, overcharged, client currency exchange etc Liaise with landlord or building management E.g., seasonal carpark and overnight work application; supervise store maintenance issues Liaise with HR team to prepare monthly report submission including leave record, part timer wages, claim hours or PH etc Prepare new joiner onboarding tools & equipment E.g., mobile phone, laptop, access card, business card and uniform in store by requesting with respective departments (IT/HR/vendor) Coordinate and support store event, staff functions, travel and activities arrangement Monitor and up-keep yearly renewal of business license for stores on different timeline for different licenses (business license, signage license, music license, PPM license, WRT license) Coordinate in staff sales activities E.g., handle payment, pack and unpack stocks, list consolidation Assist in other administrative tasks assigned by HOD when necessary Stock Operation Support stock operation in shipment receiving, delivery inspection, quantities verification, stock keeping, local transfer and data maintenance Manage stock rebalancing and stocks defective transfer with Supply Chain in Singapore Support full count and cycle count; assist in discrepancies investigation when necessary Profile Key Requirements At least 5 years of experience in an administrative role preferably in a fast-paced environment (retail/FMCG/Sales) Proficient in MS Office applications Independent individual who is agile, trustworthy, detailed orientated and high sense of responsibilities Organized, ability to multi-task and to perform under pressure and tight deadlines Able to work on retail hours including weekend/PH. (8 hours work/day with 8-10 off days in a month)

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