Job Description

It\'s never been a more exciting time to join Vistra.At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction.But progress only happens when people come together and take action. And we\'re absolutely committed to building a culture where our people can do just that.We have an exciting opportunity for you to join our team as Team Lead - Corporate Secretarial, based in Kuala Lumpur, Malaysia. Reporting to the Operation Manager, this full-time and permanent position is based in Malaysia and offers regional coverage, allowing you to make a significant impact to our Corporate Secretarial department and its\' growth.Key responsibilities:

• Lead, guide and supervise a team of Senior Specialists and Specialists ("the Team") in the execution and handling of a full range of corporate secretarial services and matters for international clients, including company incorporation in different jurisdictions.
• Ensure timely and proper execution by the Team of statutory compliance duties including preparation and arranging for prescribed returns and forms generated in the View Point (\xe2\x80\x9cVP\xe2\x80\x9d) and other systems used to monitoring, updating and maintaining of all corporate secretarial records of clients.
• Monitor, review, approve and provide guidance to the Team on corporate secretarial tasks of all levels of complexity including other assignments and administrative support to the Business Unit (\xe2\x80\x9cBU\xe2\x80\x9d) team such as ensuring proper data entry, updating, storage and filings as well as other required administrative duties in the VP.
• Ensure proper updating of all clients\' data/documents/records by the Team in the statutory records/files in the VP at all times, with proper housekeeping in designated clients\' document folders/files in the VP.
• Liaising directly with the BU as and when necessary in resolving any key issues/challenges encountered by the Specialist and Senior Specialist in their task performance.
• Ensure that team members acknowledge receipt of client\'s requests/ queries/ correspondences within 1 business day and follow-up for information and/or source documents within 2 business days.
• Ensure the application of best practices in corporate governance and in compliance with all statutory/regulatory requirements.
• Ensure proper and timely execution by Team members in any other tasks as and when assigned by the Superiors and/or the Management.
• Ensure performance by Team members of any other tasks of various levels of complexity assigned by Superiors and/or Management.
• Strictly adhere to internal policies and Standard Operating Procedures (\xe2\x80\x9cSOPs\xe2\x80\x9d).
• Ensure strict adherence to internal policies and SOPs by the Team.
• As and when necessary or requred, provide direct support to the Senior Specialists and Specialists, including data entries, data updating, data storage, data filings and other corporate administrative duties.
• Plan, strategize, direct, oversee and lead the corporate secretarial tasks of the Team members.
• Ensure that Team members meet the firm\'s expectations for efficient productivity, quality, continuous improvement and goal accomplishment.
• Monitor Team members\' work schedules, volume of work and assignments, leave and paid time-off, telecommuting, cover for absenteeism and overtime scheduling as and when necessary.
• Provide Team\'s utilisation and performance reports as scheduled and requested by Operation Manager and/or Practice leader.
• Perform, assist and provide support to the Operation Manager in all management and administration matters as and when assigned or requested.
• Assist and/or perform any other tasks, ad-hoc work/assignments and projects as and when assigned by the Practice Leader/ Operation Manager.

Key requirements:

• Possess and demonstrate good supervisory and leadership skills.
• Have good communications, analytical and problem-solving skills.
• Good command of both spoken and written English. Proficiency in Mandarin is an advantage.
• Familiar with filings of statutory forms and compliance with Companies Acts.
• Computer-literate in MS Office.
• Able to work independently and is a good team player.
• Good interpersonal skills and ability to work well with team members.
• Able to work under pressure and meet work/management timelines.
• Able to identify and demostrate clear comprehension of clients\' and organizational needs.
• Have good time and work/project management skills.
• Confident in facing and/or resolving issues/challenges.
• Good time management.
• At least 8 years of relevant working experience.
• Good knowledge of relevant listing rules, corporate governance and best practices.
• Experience with ViewPoint 7.4 will be an advantage
• Bachelor\'s Degree in related disciplines e.g. Corporate Administration, Corporate Governance, Business Management, etc.
• Part ICSA qualification / Graduate of ICSA preferred.

Company Benefits:

• Opportunity for career advancement and regional working exposure
• Training and development
• Hybrid working arrangement
• Medical, dental, optical coverage
• Study leave and professional membership coverage

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!Location:MY

Vistra