Job Description

1. KEY OBJECTIVES

• Provision of Engineering document preparation, document management, technical assistance, administrative and general support to project team.
• Focal point of project\'s document management during Project execution until handover to Operation on Electronic Document Management System (EDMS) administration.

2. PRINCIPAL ACCOUNTABILITIES

• Provide technical support to all disciplines in the project team as may be requested e.g. generating any spreadsheet/database, register any project information, prepare TOR or Engineering dossier for particular workshop, etc.
• Scheduling and organizing the meeting, take minutes of meeting, etc.
• Supporting and maintaining data management and data processing. Manage document filing and retrieval system for reports, correspondences, logs, maps and figures.
• Provide advisory/training to Project team if any difficulty in using EDMS or any other software.
• Process documents in accordance with Company\'s procedures and requirements in a timely, efficient and accurate manner.
• Ensure template of presentation/document/drawing utilize in the project align and update.
• Perform quality check (eg. revision number & description, document title and etc.) and validate authenticity of documents before uploading to EDMS.

2.1 PRINCIPAL ACCOUNTABILITIES

• Ensure the correct information is timely distributed to the right people.
• Establish and maintain Master Document Registers in cooperation with Project Management Team, and contractors/vendors.
• Communicate with the Project Management Team and contractors/vendors on agreed milestones and systems on the handover and close-out of Project activity to ensure consistency in document control requirements.
• Support Project Services Manager in any special assignment may have during the execution of project.

3. KEY AUTHORITIES

• Work, organize and execution within the boundaries of the Company\'s regulation, Document Control Procedures and all its related procedures or as instructed by supervisor.
• As provided/assigned by Project Services Manager.

4. WORKING RELATIONSHIP

• Coordinate with Project team members and other focal points in other relevant departments including to JV Partners and MPM.
• Contractors, Vendors and Consultants on Document Control related matters.

5. QUALIFICATIONS AND EXPERIENCE

• Diploma or above in Secretarial or equivalent (basic degree/diploma, etc).
• Minimum 5 years document control related experience in oil and gas industry.
• Must have hands-on experience in Microsoft Office which includes Excel, Words, PowerPoint, Corel Draw and others.
• Have experience in Engineering or Construction project is preference.
• Good command of spoken and written English.
• Self-motivated and work with minimum supervision.
• Strong organization and coordinating skills.
• Willingness to learn and ability to work in a high-pressure environment.
• Service mind.

CORE Competencies

Explorer - Eager to learn and seek for new challenges

Explorer - Open minded and adaptable

Innovation - Think out of the box

Integrity & Ethics - Do the right thing

Passion - Never give up with can do attitude

Passion - Put extra effort

Performance Excellence - Be decisive and accountable for own and team\'s decision

Performance Excellence - Meet targets while ensuring quality and safety

Synergy - Collaborate well with others

Trust & Respect - Earn Trust and Trust Others

Passion - Never give up with can do attitude

PTT Exploration and Production