Job Description

Responsibilities:

Serve as coordinator and point of contact for the IT department, fielding requests, organizing schedules, maintaining filing systems, and developing administrative process improvements

Provide coordination assistance with special projects and any other duties as assigned by Head of Technology Centre

Serve as an administrator for all tasks within the department including recording minutes, arranging schedules of events, proof-read documents, etc.

Manage procurement of inventory including documenting all equipment assigned to staff members

Manage hardware ordering process and coordinate inventory of IT assets

Responsible for tracking hardware and software inventory

Assist in the onboarding and offboarding processes of technology staff members

Arrange and prepare equipment for shipping/receiving and distribution accurately and promptly

Ensure completion of the mandatory training courses as well as self-development courses within stipulated timeline

Active participation in the staff engagement activities organized by the company / department / team

Preparing and willing to do any other reasonable and lawful instruction/task on time and correctly

Manage time efficiently and effectively; set priorities appropriately and schedule calls

May need to work flexible hours and be available to respond on short notice

Ability to maintain professional demean our under stress

Regular attendance and punctuality

Qualifications:

2-3 years\' experience in a similar role, including IT admin and coordination experience

Familiarity with IT terms and specifications an asset

Demonstrated ability to function effectively and with great attention to detail while managing multiple tasks

Demonstrated ability to work well both independently and as a member of a team

Excellent oral and written communication skills

Ability to handle sensitive information with a strict level of confidentiality

Ability to adhere to defined processes and procedures and suggest improvements

Knowledge and proficiency with Microsoft Office 365

BA or BS degree required

gradmalaysia