Job Description

Tenancy Fit Out Executive



The Tenancy Fit Out Executive is responsible for coordination and safe delivery of successful projects. This role coordinates and supervises clerical/administrative support function for fit out team, and may perform basic management duties.

Key Responsibilities

Administrative Support

• Schedule meetings/conference rooms (including specifics), maintain calendars, etc. for fit out management team (primarily Managers and MAC Leads)
• Help prepare/review new proposals as required
• Ensure operations manual is in place and updated on account
• Receive and process client fit out requests
• Take meeting minutes and distribute to project team
• Create and distribute fit out communications and labels to clients
• Perform fit out day duties to include pre and post-fit out inventory, furniture inventory, hanging fit out signage and supervising fit outrs
• Compare vendor/subcontractor invoices to purchase orders or subcontracts.
• Perform data input into the CAFM system to maintain occupancy information

Fit Out Management

• Proactively manage fit out-related issues on account or assignment.
• Ensure client satisfaction throughout the fit out management process
• Coordinate fit out with property management, facilities management, all parties involved in fit outs, etc.
• Ensure all fit out management activities are performed in a manner consistent with documented processes
• Work order and small project management, including but not limited to furniture reconfigurations and space enhancements
• Incorporate "best practices" into fit out projects
• Ensure fit out processes are managed in accordance with the client's and JLL's policies and procedures
• Adherence to fit out management schedule and budget
• Ensure data accuracy within fit out management and CAFM systems

Qualifications

• 0-3+ years practical experience;
• Background in project management, construction management, architecture or project strategy planning
• Knowledge of construction or commercial real estate industry.
• Familiarity with architectural drawings and furniture and space planning concepts
• Experience using a facilities management system.Highly collaborative with strong interpersonal skills.
• Excellent verbal and written communication skills with the ability to communicate professionally.
• Proficient in Microsoft Office Suite (Excel, Work, PowerPoint, Visio, Outlook, and Access).

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