Energy Workforce is looking for a Trading Admin Clerk to provide administrative and operational support to ensure the smooth and efficient functioning of trading activities. This role involves handling documentation, order processing, coordination with internal and external parties, and ensuring compliance with company policies and trading regulations.
Key Responsibilities
Documentation Management
Managing and organizing trading-related documents such as purchase orders, sales contracts, shipping documents, invoices, and customs clearance papers. Ensuring all documentation is accurate, complete, and properly filed.
Order Processing
Processing purchase and sales orders, including data entry, order confirmation, and coordinating with other departments or suppliers to ensure timely and accurate order fulfillment.
Inventory Management
Assisting in inventory control by maintaining inventory records, monitoring stock levels, and coordinating with the warehouse or logistics team to ensure adequate stock availability.
Communication and Coordination
Acting as a liaison between trading teams, customers, suppliers, and internal departments. Communicating order status, resolving issues or discrepancies, and ensuring smooth coordination of trading activities.
Data Entry and Reporting
Entering data into systems or spreadsheets accurately and promptly. Generating reports on trading activities, sales performance, inventory levels, and other relevant metrics as required.
Customer Service
Providing support to customers regarding order inquiries, delivery schedules, product information, and resolving customer complaints or issues in a timely and professional manner.
Billing and Invoicing
Generating invoices, verifying billing information, and coordinating with the accounting or finance team to ensure accurate and timely billing.
Compliance and Regulatory Requirements
Ensuring compliance with relevant trading laws, regulations, and company policies, including verification of trade documentation and adherence to import/export requirements.
Administrative Support
Assisting with general administrative tasks such as scheduling meetings, maintaining office supplies, handling incoming calls or emails, and supporting other departments as needed.
Record Keeping
Maintaining accurate records of trading transactions, correspondence, contracts, and related documents for easy retrieval and audit purposes.
Requirements
Minimum
Diploma in Administration
or
Engineering
1 - 2 years minimum working experience required
Experience in
purchasing or trading-related roles
is an advantage
Good organizational and documentation skills
Able to work independently and coordinate with multiple departments
Immediate availability is an added advantage
Job Types: Full-time, Permanent, Fresh graduate
Pay: RM2,200.00 - RM2,500.00 per month
Application Question(s):
What is your expected salary?
How long is your notice period with current company?
Education:
Diploma/Advanced Diploma (Required)
Work Location: In person
Beware of fraud agents! do not pay money to get a job
MNCJobz.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.