Job Description

Reporting to the Asset Specialist and in close consultation and cooperation with the Finance Analyst, the Travel Payments Assistant performs the monthly UNDP Travel Card reconciliation to completion including posting payments in addition to posting surcharge cost recovery journals while supporting travel reconciliation queries.UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. This is a recognition of interconnected nature of development risks & crises that the world is facing and that call for assembling of multidisciplinary teams for an integrated & systemic response. Therefore, UNDP personnel are expected to work across issues, units, functions, teams and projects in multidisciplinary teams in order to enhance and enable horizontal collaborationUnder the direct supervision of the Asset Specialist, the incumbent of this position performs the following travel related functions:1) Reconcile and pay UNDP CTA credit card statement within 20 days from the statement date. Ensure outstanding exceptions are identified and brought to the attention of the relevant parties.2) Prepare monthly management reconciliation report summarizing the reconciliation results and additional reports as required.3) Post monthly journals and invoices to reclaim travel surcharge costs.4) Review and close CTA Purchase Orders that are no longer required on a monthly basis to ensure unused resources are allocated back to the projects.5) Review and clear Memo1 requests for travel cases as part of staff separation cases and stand in for Accounts Payable duties when required.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the General Operations and BMS/UNDP.Supervisory/Managerial Responsibilities: NoneCompetenciesCore: Full list of UNDP Core Competencies can be found

• Achieve Results - LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively - LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously - LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility - LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination - LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner - LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion - LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competenciesFinance - Accounting (General)

• Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations

Accounting - Audit and Analysis

• Ability to examine and verify accounts and records. Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner

Administration and Operations - Travel Policies and Procedures

• Knowledge of travel policy and procedures; ability to

interpret travel policy, the Staff Rules, administrative and financial regulations and rules on travel related matters.Business Direction and Strategy - System Thinking

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Administration & Operations - T&E Cash Advance Reconciliation

• Knowledge of policy and procedures on T&E cash advance reconciliation; ability to link T&E Cash Advance transactions with transactions in the General Ledger including case analysis for clearances for staff separating from the organization

Required Skills and ExperienceEducation:

• Completion of Secondary education with specialization in accounting or finance, is required.
• A university degree in Business Administration, Commerce, Accounting or Finance is desirable but not a requirement.
• Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
• Candidates with accountancy certification from an internationally accredited institute of accountancy will have a

distinct advantage. * Candidates without certification but with relevant experience must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.Experience:

• A minimum of 5 years (with High School Diploma) or 2 years (with bachelor\'s degree) of relevant experience in accounting or finance function is required, preferably in an international setting and utilizing an Enterprise Resource Planning (ERP) system that integrates all data and processes of an organization into a unified system is required.
• Experience in the usage of computers and office software packages and experience in handling of web-based management systems (MS Word, Excel, etc), SharePoint and ERP systems like PeopleSoft, Oracle, etc is required.
• Advanced knowledge of spreadsheet and database packages desirable.

(The successful candidate will be required to work independently on the monthly travel card reconciliation to completion. The reconciliation can contain over 1,000 entries and is excel based so requires methodical, analytical analysis of the reconciling items and follow up actions. Organization and planning are essential to be successful in addition to very strong hands-on experience using MS Excel.)

• Knowledge/experience of IPSAS and/or IFRS desirable.

Language:

• Fluency in English is required.
• Knowledge of French or Spanish is an advantage.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.DisclaimerUnder US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

United Nations Development Programme