Job Description

Job Purpose

Responsible for the receiving, inspection, and accurate documentation of goods delivered to the hotel including food, beverages, housekeeping supplies, and etc, ensuring all items match purchase orders and meet required quality standards before being accepted into inventory. Additionally, assists in the timely processing and reconciliation of invoices, managing vendor payments, and ensuring financial accuracy and compliance with internal policies.

Primary duties and responsibilities

1. Receiving

Verify deliveries against purchase order & invoice or delivery order. Ensure specification and quality of goods received meets the standards set by the Hotel. Goods delivered not up to the expectations must be rejected and returned to suppliers with relevant documents. Check invoices/delivery orders received to verify all information and calculations are correct. Follow up with Purchasing on outstanding/overdue POs. Post invoices/delivery orders received for the day into system the same day. Issue stock based on issuing schedule & requisition form. Post stock requisition in system. Replenish stock when stock level is low. Arrange stocks in safe and systematic way to ensure easy access during inventory & routine store requisitions. Conduct month-end stock take.
2. Accounts Payable

Review and process supplier invoices for accuracy and proper authorization. Match invoices with purchase orders and delivery receipts. Input accurate invoice data into the accounting system. Assist in prepare payment runs and ensure timely payments to vendors. Resolve any discrepancies with vendors in coordination with Purchasing department. Maintain accurate and organized accounts payable records. Assist with month-end closing activities and reconciliations
General Upkeep

Ensures all files and reports are properly filed for internal and external purpose. All filing is to be kept current. Monitor stock level to ensure smooth supply. To prepare monthly report for month-end closing. Effective communication with all relevant departments in all levels. Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks. Any other ad-hoc duties by superior or HOD.

Qualifications, experience and skills

Education: Diploma/Degree or equivalent certificate Experience: 1 year of related experience in similar industry Familiarity with MS Office applications and email functionalities, particularly MS Excel or Access and ability to generate reports using Pivot Table and work with large data sets Ability to adapt to company systems for daily operations and communications Strong attention to detail and accuracy Basic computer skills

Required competencies

Proactiveness Team player spirit Sense of ownership/ responsibility over own work Problem solving attitude Excellent interpersonal and communication skills Attention to detail
Job Types: Full-time, Fresh graduate

Pay: RM1,800.00 - RM2,500.00 per month

Benefits:

Free parking Health insurance Maternity leave Meal provided Opportunities for promotion Parental leave * Professional development