Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

We are looking for a passionate Accounts Administration Clerk who will be responsible to carry out the Vessel Accounting activities as per main responsibilities to ensure harmonious working relationship between group members, other teams and Vessel Accounting Managers.

This person will be working with Wilhelmsen Ship Management (WSM), a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

With a pool of more than 9,200 seafarers and over 500 shore-based employees all over the world, Wilhelmsen Ship Management is one of world\xe2\x80\x99s largest third-party ship managers with a portfolio of more than 450 vessels and counting.

The position will be located at Kuala Lumpur Sentral in the heart of Federal Territory of Kuala Lumpur and it is easy to get to by public transportation. This position will be reporting to the Team Lead and working closely with members of group, Vessel Account Group, Treasury Team and Global Payroll Team. Liaison with management centers in Wilhelmsen Ship Management Ltd, Wilhelmsen Global Procurement Services, Crewing Department, Manning agents, Port agents and Masters of vessels under management.

We offer a culture and work environment of strong leadership, career development, work-life balance and a job that is both challenging and stimulating. Our organization thrives by using modern tools and is eager to utilize the business opportunities that comes with new digital tools and skills. Our ideal candidates are looking for new challenges and would like to join a team of experienced professionals who are passionate to grow in one of the world\xe2\x80\x99s largest maritime organizations.

Main Responsibilities and Tasks

Make copies of relevant vouchers and supporting documents used by WVA. Vouchers not required to be copied can be filed directly.

Scan relevant vouchers and supporting documents used by WVA. Vouchers not required to be scanned can be filed directly.

Ensure quality of photo/scan copy are good (alignment, legibility, relevance and completeness.)

Prompt filing of the relevant vouchers created by WVA in the course of carrying out daily duties.

Ensure the files are properly labelled and arranged.

Ensure materials are sufficient (boxes, labels, files, papers etc.)

Ensure prior year vouchers are labelled and sent to Iron Mountain are being updated in their barcode list.

Ensure all incoming hardcopy mails via mailroom are opened / stamped with receipt date, and distributed to respective group.

Ensure IT hardware for the department is properly logged for the active equipment. For the equipment no longer in use, to ensure these are stored properly in the department.

Ensure the stationery is kept locked and supply is sufficient for the department to use. If the requirement arise, to initiate order for new stock of stationery.

To keep the filing room neat, tidy and locked at all times.

To inform Admin and/or Accounts Manager if there is technical malfunction with copying / scanning machines.

To assist Vessel Accounting group to prepare supporting document to be sent to the owners on a monthly basis.

Plan and manage workload within the group to ensure proper execution of task and meet objectives.

Coach and transfer knowledge to assistant to increase group efficiency.

Support and provide guidance to team members pertaining to daily operation and work related matter.

Actively seek continuous improvement in work processes of individual group.

Ensure activities are carried out in line with agreed succession planning details with identified individual.

Any ad hoc tasks given by WSM Wilhelmsen Vessel Accounting Management team.

Accountabilities

The position will be measured against timeliness and quality of documents copied / scanned.

The position will be measured against timeliness of filing and documents sent to warehouse.

The position will also be measure against location and ease of retrieval of supporting documents from filing room.

Qualifications

Mandatory requirements

Minimum SPM qualifications.

Basic understanding of English.

Additional preferences

Neat and tidy person.

Additional preferences

Proficient in MS office applications especially MS Excel

Good command of English

Sounds interesting? You can apply online today through our career portal by creating a "Candidate Home" account and attach your latest Resume.

Application Deadline: 28th March 2023

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