Job Description

The Position

Job Responsibilities:

Receiving, sorting, verifying, exception handling, bar coding, scanning, pre-archiving AP documents for further processing

Validate and Process PO and contract based invoices, Non-PO invoices, prepayments/down payments, etc.

Review of supplier open items (due invoices, credit notes, debit balance, etc.) before execution of payment

Prepares batch check runs, wire transfers, and ACH transactions.

Investigate and Reverse Non-Successful Payments

Perform month end closing activities according to the predefined schedule

Prepare monthly, quarterly or yearly reporting, e.g. monthly KPI report and other operational reports subject to the affiliates requirements

Perform AP balance sheet accounts reconciliations and clearing of aged items, e.g. GR/IR, GIT, Suspense account, etc.

Perform supplier statement of account reconciliation and follow up on open items for closure

Handling internal and external queries

Manage vendor relations and build effective partnerships.

Resolve all queries within the agreed timeline

Participate in any compliance audits and respond to audit queries if necessary

Perform back up function and other duties, including job rotation to other functional teams as and when required under \xe2\x80\x9cBuddy System\xe2\x80\x9d

Participate and support the teams in the implementation of projects

Assists with system integration and testing as and when required

Initiates process improvements and participate in implementation of process improvement projects

Performs some part of Vendor Master Data activities

Other tasks that may be assigned from time to time

Key Accountabilities:

Ensure suppliers and intercompany invoices are processed timely and accurately within the SLA

Ensure suppliers invoices are paid on time according to the agreed payment term

Ensure intercompany invoices are paid according to intercompany payment schedule

Ensure all work documentation and work processes are updated and meet with Internal Control Financial Reporting (ICFR), group policies and guidelines, local statutory and legal requirements within agreed service timelines.

Ensure timeliness and accuracy of AP month end closing activities

Ensure internal and external queries are attended timely within the SLA

Qualifications & Experience Required

Degree or Diploma in Finance & Accounting/Commerce or equivalent.

Experience in transactional accounting teams, in a performance driven environment is an advantage. (Note: Application by individual with less than 2 years\xe2\x80\x99 experience will be at the Associate AP Analyst level).

SAP knowledge or other ERP accounting systems and MS Office tools.

Proficiency in English, Japanese is mandatory as this role will be supporting Japan.

External experience in a shared service or business process outsourcing engagement will be preferable.

Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we\xe2\x80\x99ve become one of the world\xe2\x80\x99s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

The Roche Services & Solutions as well as People Support Solutions organisations located in Kuala Lumpur provide end-to-end business solutions for Finance, Procurement, IT, Communications, People & Culture (Human Resources) and beyond to our Roche colleagues across the APAC region. Today Roche employs altogether around 1100 employees in Malaysia.

Roche is an Equal Opportunity Employer.

Roche