Job Description

Job Overview

We are looking for a responsible and detail-oriented

Admin Assistant

to support our operations in the Fire Protection & Safety industry. This role involves administrative work, servicing coordination, document preparation, communication with clients and suppliers, and assistance to both accounts and HR departments.

Key Responsibilities

1. Administrative Support

Handle filing, scanning, data entry, and document management. Prepare letters, reports, quotations, service documents, and job sheets. Maintain accurate records for BOMBA submissions, certificates, servicing reports, and project files.

2. Project & Servicing Coordination

Coordinate servicing schedules for fire extinguishers, quarterly inspections, and maintenance works. Communicate with technicians/engineers on daily assignments and site progress. Update job status and ensure timely submission of service reports.

3. Client & Vendor Communication

Prepare and send quotations, proposals, and follow-up emails to clients. Liaise with suppliers on material availability, pricing, delivery, and collection. Provide customer service support by responding to enquiries and coordinating feedback. Assist in arranging client meetings, site visits, and internal briefings.

4. Financial & Accounts Support

Assist in preparing payment vouchers, petty cash claims, and simple data entry. Compile supporting documents for invoicing and claim submissions. Follow up on outstanding invoices and payment reminders. Coordinate with the accounts team on purchase orders, billing, and payment processing.

5. HR & Administrative Support (as required)

Assist with attendance records, leave updates, and staff claims. Support onboarding processes for technicians/staff (ID cards, uniforms, PPE issuance). Arrange training schedules, toolbox meetings, and safety briefings.

Requirements

Minimum

SPM / Diploma

in Business Administration or related field.

1-3 years

of relevant administrative experience (fire protection/engineering field is an advantage). Proficient in

Microsoft Office

(Word, Excel, PowerPoint). Good communication skills in

English & Bahasa Malaysia

. Highly organized, responsible, and able to multitask. Strong coordination and follow-up abilities.

Benefits

Attractive salary package Training in fire protection systems Career development opportunities Supportive working environment
Apply via

Indeed

or email your resume to :

sumitra@jseservices.info

Job Type: Full-time

Pay: RM1,700.00 - RM2,200.00 per month

Benefits:

Professional development
Work Location: In person