Job Description

The Administrative Assistant provides essential day-to-day support to the Office Manager and contributes to the smooth and efficient operation of the office. This role involves a range of administrative, logistical, and coordination tasks to ensure effective business operations.

Key Responsibilities

Training Support:

Assist in the preparation of training materials, including class setup, course registration, and related documentation.

Documentation & Filing:

Maintain an organized filing system--both digital and physical--for easy retrieval and secure record-keeping.

Logistics Coordination:

Arrange logistics for learners and staff as required, including travel and accommodation coordination when applicable.

HRD Corp Submissions:

Handle course registration, annual renewals, and training provider certificate applications with the Human Resource Development Corporation (HRD Corp).

Vendor & Credit Management:

Assist in vendor registration processes and manage weekly GWO credits purchase and learner registrations.

Office Administration:

Carry out daily administrative tasks such as data entry, inventory tracking, and procurement of office supplies and stationery.

Reception Duties:

Act as the first point of contact for incoming calls and visitors. Handle call transfers, mail distribution, and consignment handling.

Team Support:

Collaborate closely with team members and managers to support individual and collective performance goals.

Other Duties:

Perform additional tasks or ad hoc assignments as delegated by the Office Manager or other superiors.

Job Type: Full-time

Pay: RM2,300.00 - RM2,500.00 per month

Benefits:

Free parking Health insurance Maternity leave Opportunities for promotion Professional development
Ability to commute/relocate:

Ampang: Reliably commute or planning to relocate before starting work (Required)
Education:

STM/STPM (Required)
Experience:

Administration: 1 year (Required)
Language:

English (Required)
Work Location: In person