Job Description

Key Responsibilities: Admin Assistant cum Receptionist

Perform general reception responsibilities such as answering incoming calls, handling queries and transferring calls

Greeting, welcoming and directing the visitors appropriately and notifies the company personnel of the visitors arrival

Coordinate the administrative reception of visitors (arrangement of vehicles, hotels, dining, etc.)

Handling of all incoming local/overseas couriers/mails. Perform general mailroom responsibilities. Record receipt of documents or parcel to ensure proper accountability

Data entry, documentation processing, and filing systematically

Write a formal letter in Bahasa Melayu & English

Ensuring the service agreement are keep up-to-date such as Fire Extinguisher, Water Dispenser, and checking on service schedules for other office amenities and appliances

Create and ensure the administrative e-folders are kept up-to-date e.g.: Phone Directory

Main Festive celebration/Meetings/Conference/Training: sourcing for catering, placing of orders, coordination of setup

Preparing of refreshments, plating, cleaning of utensils, arrangement of the drinks and foods before the meetings, clearing the used utensils, replenish the refreshments, chair arrangements, arrange takeaway lunch when required

Source and procure office stationery, office equipment, pantry supplies

Ensuring storage room are kept tidy and inventories are adequate for the requirement

Tidy and maintain the reception area

Provide day-to-day admin adhoc supports

Competency

Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office applications Hands-on experience with office equipments (e.g. printers etc.) Professional attitude and appearance Solid written and verbal communication skills in Bahasa Melayu & English Ability to be resourceful and proactive when issue arise Excellent organizational skills Multi-tasking and time-management skills, with the ability to prioritize tasks Customer service attitude
Job Type: Contract

Application Question(s):

What is your current employment status? Please include your availability notice for employment. What is your expected salary?
Education:

STM/STPM (Preferred)
Work Location: In person