Job Description

Roles And Responsibilities

• Answer and direct phone calls in a polite and friendly manner
  Welcome visitors in a warm and friendly manner, and answer any questions visitors have
• Maintain reception area and all common areas in a clean and tidy manner at all times
• Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
• Keep detailed and accurate records of visitor requests and of calls received
• Receive deliveries; sort and distribute incoming mail
• Take inventory of supplies and restock as needed
• Maintain the general office filing system
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Preparing meeting and training rooms.
• Perform any other tasks assigned by management from time to time.
• Greet and welcome guests as soon as they arrive at the office.
• Guide visitors to the appropriate person and office.
• Ensure reception area is tidy and presentable, with all essential stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Manage office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations and prepare vouchers.
• Keep updated records of office expenses and costs.
• Maintain a professional, empathetic, and respectful attitude, whether in person or on the phone or while messaging.

Requirements

• Candidate must possess at least a SPM/STPM/Diploma qualification.
• Must have a strong command of spoken and written Mandarin and English.
• Proven work experience as a Receptionist, Front Office Representative or similar role.
• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Good written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Exemplary organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Additional certification in Office Management is a plus.
• Pleasant looking, matured, independent, committed, well-groomed and have a cheerful disposition.

Interested candidates please submit your application through Jobstore.com