Job Description

Key Responsibilities

Perform the full spectrum of coordination and administrative duties Create, maintain, and update spreadsheets, particularly for tracking invoices and payments Operate data terminals, calculators, and other standard office equipment efficiently Perform clerical work and interoffice support, including receiving, reviewing, and processing mail Managing e-invoicing processes, including generating, verifying, and reconciling invoices for various departments Maintain and promote excellent vendor relations, resolving invoice-related inquires professionally Assemble, sort, and tabulate codes, records, and filing data, especially related to financial transactions Verify claims, process orders, and handle deposit slips accurately Keep accurate records of customer and team interactions, entering all required information into the company database and official communication channels Ensure high quality and timely completion of all assigned tasks, adhering to deadlines Exhibit professional communication via telephone, email, and official correspondence Record, track, and circulate all incoming and outgoing correspondence Handle and compile correspondence and ad hoc projects independently and promptly Support management in any other administrative duties or projects as assigned, with a focus on finance and invoicing processes

Qualifications

Minimum SPM / O-Level or equivalent; diploma in Business Administration, Accounting, or related field preferred 1-3 years of experience in administrative support of finance-related roles Prior experience handling e-invoicing, invoice processing, or accounts reconciliation is highly preferred Proficient in Microsoft Office, especially Excel (for spreadsheets and data analysis) Familiarity with e-invoicing systems Basic understanding of financial documentation, payment processing, and reconciliation Strong attention to detail and accuracy Excellent organizational and time-management skills Ability to handle confidential information with discretion Good communication skills, both verbal and written, for professional correspondence Proactive, self-motivated, and able to work independently or in a team
Job Type: Full-time

Pay: From RM1,700.00 per month

Experience:

Administrative: 1 year (Preferred)
Work Location: In person