Responsibilities:
- Handling various administrative and clerical responsibilities such as responding to quieries, taking and conveying messages, replying emails,. making appointments, etc
- Act as the documents controller for the whole projects - Prepare all claim, contract books & invoice for all ongoing projects.
Liased with Group HR - Monthly update on the turnover of workers at all sites, preparing workers profile, nametag & etc.
- Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and other necessities.
- Handle requests and queries appropriately - deal direct with Supervisors if there are any queries & errors on claim forms.
- Maintain diary, arrange meetings and appointments and provide reminders - issue calendar invites, prepare minutes of meeting & etc.
- Produce reports, presentations and briefs - report from department meetings
- Develop and carry out an efficient documentation and filing system - Practice systematic and cost-efficient filing system.
- Prepare monthly invoices for all projects
Responsible to collect & prepare monthly credit note statements from clients
- Handle daily postage
- Perform adhoc as instructed by superior
- Keeping update on the payment status clients' system/website - work together with Group Account
Background / Education:
Diploma in Administration or any related field.
Min 1 year experience in admin job
Familiar with E-perolehan system
Ability to work well within tight deadlines;
Excellent organizational skills are a must
Strong knowledge of MS Office specifically Excel and Word;
Job Type: Contract
Contract length: 12 months
Pay: RM2,300.00 - RM2,600.00 per month
Education:
Diploma/Advanced Diploma (Required)
Experience:
Administrative: 1 year (Required)
Work Location: In person
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