Job Description

- Admin Assistant

Based in Kuala Lumpur, the candidate will be working closely with the Admin team in discharging Admin-related work.

This role will report to the Admin Managers and the Managing Partner

Duties & Responsibilities

Office & Inventory Management

Monitor inventory levels of office supplies (stationery, A4 papers, binders, name cards, etc.), obtain approvals, and place orders.

Liaise with suppliers for pricing, contracts, and timely delivery.

Track inventory records and monthly expenses.

Manage first aid kit supplies and maintain readiness.

Onboarding & Offboarding

Arrange building/IT access cards, desk setup, and seating for new joiners.

Coordinate clearance procedures, return of access cards, and desk/pedestal clearance for leavers.

Maintain accurate records of employee access and seating.

Finance & Payment Processing

Collect, verify, and process vendor invoices (utilities, telecommunication, rental, car park, food, etc.).

Prepare and submit payment requests to Finance with required approvals.

Send payment advice to vendors and track schedules (e.g., mobile phone bills).

Meeting & Event Support

Arrange catering for internal meetings and firm events.

Coordinate meeting room bookings with Front Desk and staff.

Support the Social Committee in organizing celebrations and events.

Assist in arranging corporate hotel rates for visitors from RTA Network offices.

Administration & Clerical Support

Maintain electronic filing systems and shared drive records.

Draft emails and other documents as requested by Admin Manager.

Provide general administrative support (data entry, copying, binding, housekeeping coordination).

Manage ad hoc tasks including season pass issuance, air conditioning issues, and other requests from Admin Manager and Managing Partner.

Provide full support to ensure the smooth running of office administration.

Handle ad-hoc requests from reporting managers and Partners, assist the Admin Managers, and the Managing Partner with overall departmental support.

Job Requirements:

Diploma / Bachelor's Degree in Human Resources Management, Business or a related discipline.

At least 2 years of working experience in the field of Administration, preferably in the professional services industry.

Excellent command of written and spoken English.

Strong interaction, communication and analytical skills and be resourceful in problem solving.

Enjoys working with diverse stakeholder groups and is results-oriented.

Able to work independently within tight timelines.

Job Types: Full-time, Permanent

Pay: RM2,800.00 - RM3,500.00 per month

Benefits:

Health insurance Opportunities for promotion Professional development
Work Location: In person