Job Description

1. Purchase Order & Documentation

Assist in preparing and issuing

Purchase Orders (PO)

to suppliers. Ensure all purchase documents (PR, PO, DO, invoices) are

accurate and properly filed

. Maintain and update

procurement records

in the system.
2. Supplier Coordination

Liaise with suppliers on

pricing, availability, delivery schedules

, and order status. Follow up on

late deliveries

and resolve basic supplier issues. Maintain updated

supplier contact lists and quotations

.
3. Inventory & Stock Support

Assist in monitoring

stock levels

to prevent shortages or overstocking. Coordinate with store/operations team on

material requirements

. Support stock receiving and verify items against PO and delivery orders.
4. Cost Control & Comparison

Assist in obtaining and comparing

supplier quotations

. Support senior staff in identifying

cost-saving opportunities

. Ensure purchases comply with

approved budget and company policies

.
5. Internal Coordination

Coordinate with internal departments to understand purchasing needs. Assist in resolving discrepancies related to pricing, quantity, or quality.
6. Compliance & Reporting

Ensure procurement activities follow

company SOP and approval workflow

. Prepare basic

purchase reports

(monthly spending, supplier summary). Assist in audits and management reporting when required.
7. Administrative Support

Perform general purchasing administration duties as assigned. Support procurement team with ad-hoc tasks.

Requirements / Skills

Diploma or Degree in

Business Administration, Supply Chain, or related field

1-2 years experience in purchasing or admin support (fresh grads may apply) Basic knowledge of

procurement process

Proficient in

MS Excel / purchasing system

Good communication and follow-up skills Able to work independently and meet deadlines
Reporting Line

Reports to

Procurement Manager

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

Free parking Maternity leave Opportunities for promotion Parental leave Professional development
Work Location: In person