Job Description

An administrative assistant job description includes providing clerical and organizational support to ensure a smooth office workflow. Key responsibilities involve managing schedules, handling correspondence, maintaining files and databases, and supporting staff with various administrative tasks. They also perform duties like preparing documents, managing office supplies, and sometimes assisting with basic bookkeeping, travel arrangements, and event planning. Key responsibilities

Administrative support:

Answer phones, manage emails, and handle general inquiries. Greet visitors and act as a first point of contact. Organize and maintain physical and electronic filing systems.

Scheduling and coordination:

Manage calendars, schedule meetings, and make appointments. Coordinate travel arrangements and book tickets. Help plan and organize office events and conferences.

Communication and documentation:

Draft, proofread, and edit letters, memos, and reports. Prepare documents, presentations, and spreadsheets. Take meeting minutes and distribute agendas.

Office management:

Order and maintain office supplies. Manage office inventory and track stock. Handle incoming and outgoing mail.

Data and finance:

Input data and maintain databases. Assist with expense reports, invoicing, and basic bookkeeping. Process expense reports and submit them for reconciliation.
Required skills

Excellent organizational and multitasking abilities. Strong communication and interpersonal skills. Proficiency in common office software, such as word processing, spreadsheets, and email clients. Ability to handle confidential information with discretion. Problem-solving skills and a proactive attitude.
Job Type: Full-time

Pay: RM2,000.00 - RM3,112.29 per month

Benefits:

Dental insurance Free parking Gym membership Health insurance Maternity leave Meal allowance Opportunities for promotion Parental leave Professional development Vision insurance
Work Location: In person