plays a key supporting role in ensuring the smooth day-to-day operations of the office and acts as the first point of contact for visitors and callers. This position involves a blend of administrative, clerical, and front-desk duties.
Key Responsibilities
1. Front Desk Duties
Greet and attend to walk-in visitors, clients, and vendors professionally.
Handle incoming phone calls, emails, and general inquiries, and route them to the appropriate personnel.
Maintain a clean and welcoming reception area.
2. Administrative Support
Assist in preparing documents, reports, quotations, and project-related paperwork.
Handle general filing (physical and digital), data entry, and document organization.
Manage office supplies inventory and place orders as required.
Coordinate courier services, incoming/outgoing mail, and deliveries.
3. Project Coordination Support
Assist project teams with administrative tasks such as job sheet preparation, timesheet compilation, or report formatting.
Help track project documentation (e.g., permits, job safety sheets, MSDS, service reports).
Liaise with suppliers or subcontractors for documentation or follow-ups when instructed.
4. HR & Accounts Support (Light)
Support basic HR functions such as attendance tracking, leave record updates, and scheduling interviews.
Assist in submitting claims, invoices, or petty cash summaries to the accounts department.
5. Office Coordination
Assist in coordinating meeting schedules, booking travel arrangements, or preparing refreshments during company meetings.
Support any ad-hoc tasks from management or senior staff as needed.
Other Notes
This position is expected to handle multiple responsibilities and prioritize tasks in a dynamic, project-based environment.
Job responsibilities may be adjusted from time to time to suit the evolving needs of the company.
Job Type: Full-time
Pay: RM2,200.00 - RM2,500.00 per month
Benefits:
Free parking
Maternity leave
Opportunities for promotion
Professional development
Work Location: In person
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