Job Description

About the company:

At Pets House, we're not just a pet supplies store; we're a pet-loving family on a mission to make tails wag and hearts purr! Our passion for furry friends drives us to create a super welcoming space where pets and their humans feel right at home. We offer top-tier food, accessories, and services to keep our four-legged buddies happy and healthy. Join our crew and be part of a movement that's all about making a real impact in the pet community! Together, let's create a happier, healthier world for our furry companions!

Why you'll love working here:

Vibrant Work Culture: Dive into a fun, young, and energetic environment where creativity and enthusiasm shine! Every day is a chance to enjoy what you do while making a difference!

Pet Paradise: Surround yourself with adorable pets all day! Connect with animals and share your love for pet care in a friendly and engaging atmosphere.

Big Dreams: Jump on board as we embark on an exciting journey of growth! We're planning to expand our operations and even aim for a public listing on Bursa Malaysia. The sky's the limit!

Career Growth: We believe in YOU! With plenty of opportunities to learn and grow, we're committed to nurturing talent from within our team. Your ambitions matter, and we're here to support your career journey!

About the role:

As an Admin Assistant at Pets House, you'll play a pivotal role in ensuring smooth daily operations while also assisting in accounting and bookkeeping tasks. Your responsibilities will range from preparing accurate reports and managing payroll to handling invoices, bookkeeping, and supplier coordination.

In this vibrant and collaborative environment, you'll support administrative tasks, maintain financial records, and take on ad hoc projects, bringing efficiency and creativity to the team!

Responsibilities:

Sales Reporting:

Compile and analyze sales data to produce detailed sales reports, ensuring accuracy and timely submission to management, while identifying trends and insights to support decision-making.

Bookkeeping & Accounting Support:

Assist in maintaining accurate financial records, recording transactions, processing payment vouchers, and reconciling accounts to ensure financial accuracy.

HR Payroll Support:

Verify payroll data and employee records for accuracy, assist in resolving discrepancies, and ensure compliance with HR policies and procedures.

Meeting Coordination & Minute Taking:

Attend meetings with the founder and key stakeholders, prepare concise and accurate meeting minutes, and ensure timely distribution to relevant parties while tracking follow-up actions.

Invoice & Payment Management:

Prepare, issue, and manage invoices for clients and suppliers, maintain accurate billing records, and follow up on outstanding payments to ensure timely collections.

Supplier & Procurement Coordination:

Act as the primary point of contact for suppliers, manage orders, monitor delivery schedules, and resolve any discrepancies to maintain effective supplier relationships and seamless procurement processes.

E-Commerce Procurement & Ad Hoc Tasks:

Handle procurement from e-commerce platforms, manage shipment details, ensure timely order fulfillment, and assist with various administrative duties or special projects as needed, demonstrating flexibility and proactive problem-solving.

Requirements

Possess a minimum of a Diploma or Bachelor's Degree in Business Administration, Accounting, Office Management, or a related field. A minimum of 1 year of experience in administrative or accounting roles preferred; fresh graduates with strong organizational skills are encouraged to apply. Basic knowledge of accounting & bookkeeping is a plus. Ability to maintain discretion and handle confidential information professionally. Proficiency in Microsoft Office (Word and Excel). Mandarin speaking and writing skills are required.

Good-to-know:

Fast-Track Promotion: Shine bright! We love to spot talent and reward it with quick promotions. Dynamic Vibes: Get ready for a fun, fast-paced environment. Work Schedule: 5 days work week
Our client is seeking an Admin Assistant with a positive attitude and a strong eagerness to learn in a fast-paced e
nvironment. The ideal candidate will thrive in a dynamic setting and embrace opportunities for growth and development. If you're passionate about supporting a collaborative team and contributing to a company that values creativity and innovation, we'd love to hear from you!

EA License: JTKSM1333

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Opportunities for promotion Professional development
Language:

Mandarin (Preferred)
Work Location: In person