Job Description

We are seeking a proactive, highly organized, and detail-oriented

Admin Assistant

to join our team. This non-executive role is essential for ensuring the smooth and efficient operation of our office and providing reliable support across Administration, HR, and Finance.

Key Responsibilities

1. Administration & Office Management

Manage and coordinate general

office maintenance

and cleanliness, liaising with essential vendors and service providers. Oversee the management of

office supplies and inventory

(stationary, pantry items, etc.), ensuring adequate stock levels and timely procurement. Handle

incoming and outgoing mail, courier services, and deliveries

efficiently.
2. Finance & Accounting Support

Manage and reconcile

petty cash accounts

accurately, ensuring all receipts and documentation are complete. Assist the Finance team with

data entry

of invoices and expense claims into the accounting system (e.g., preparing payment vouchers). Coordinate the collection and filing of

financial documents

(receipts, invoices, LPOs) for audit and record-keeping purposes. Handle basic

bank runs

and cheque deposits as required.

This function will be supported by the Executive Admin or the Finance team for guidance and complex issues.

3. Travel & Meeting Coordination

Coordinate and arrange domestic and occasional international

travel logistics

, including flights, accommodation, and transportation for staff. Manage the scheduling of internal and external

meetings

, book meeting rooms, and prepare necessary materials.
4. Human Resources (HR) & General Support

Assist the HR department with basic administrative tasks, such as

maintaining employee records

, preparing simple new hire documentation, and managing leave applications. Professionally

handle incoming calls

and greet visitors if required, directing them to the appropriate personnel.

Requirements

Education:

Minimum

SPM/STPM or Diploma

in Business Administration, Office Management, or a related field.

Experience:

At least

1-2 years of proven working experience

in an administrative or secretarial capacity.

Technical Skills:

High proficiency in

Microsoft Office Suite

(Word, Excel, PowerPoint, Outlook).

Familiarity with basic accounting software/ERP systems

is a plus.

Key Attributes:

Excellent

organisational and time management skills

. Strong

written and verbal communication

skills in both

English and Bahasa Malaysia

. High level of

confidentiality and professionalism

when handling sensitive information. Exceptional

attention to detail and accuracy

in handling numbers and documents.

Work Ethic:

Proactive, able to work independently, and reliable in meeting deadlines.

Must be a strong team player willing to take direction from senior support staff.

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,300.00 - RM3,000.00 per month

Benefits:

Additional leave Cell phone reimbursement Free parking Health insurance Maternity leave Opportunities for promotion Parental leave Professional development
Application Question(s):

What is your Expected Salary? How long is your Notice Period?
Work Location: In person