Job Description

Job description:

Maintain, organize, and update workshop reports, costing records, and job files with high accuracy. Ensure all documents are properly archived and accessible for reference and auditing purposes. Prepare and issue quotations to customers using established costing data and job file information. Generate and issue Delivery Orders (DO) upon job completion or product fulfilment. Monitor and track customer purchase orders (PO/WO/SO/RO) from receipt through to delivery. Assist the procurement team in updating and tracking purchase order (PO) status. Liaise with vendors and internal stakeholders to ensure timely order fulfilment and resolve discrepancies. Process employee expense claims in accordance with company policies. Facilitate urgent vendor payments and follow up on payment status. Verify claims and invoices for accuracy and compliance before processing. Proactively monitor, track, and follow up on pending quotations, delivery orders, and customer orders to ensure timely action and closure. Maintain a tracking system or log for open tasks and deadlines. Perform other administrative duties as assigned by management. Assist with general office operations, including filing, data entry, and communications as needed.

Requirements:

Qualifications: Diploma in Business Administration, Office Management, Finance or any related field Proficient in Mathematics and English
Job Types: Full-time, Contract
Contract length: 12 months

Pay: RM1,500.00 - RM2,000.00 per month

Benefits:

Free parking Health insurance Opportunities for promotion Professional development
Language:

English (Required)
Work Location: In person