Job Description

Job Title: Admin Clerk (Facilities Management)

Location of Project:

Putrajaya

Employment Type:

Contract (until completion of project)

Job Summary:

The Admin Clerk provides administrative and clerical support to ensure efficient operation of the facility management office. This role assists with documentation, record-keeping, coordination of staff activities, and communication between departments. The Admin Clerk plays a key role in maintaining organized administrative processes to support the smooth delivery of facility services.

Key Responsibilities:

Provide general administrative and clerical support to the Facility Management team. Prepare, organize, and maintain files, records, correspondence, and reports. Assist in managing attendance records, staff rosters, and shift schedules. Handle incoming and outgoing correspondence, including emails, letters, and internal memos. Coordinate with suppliers, contractors, and service providers for delivery schedules, invoices, and documentation. Support procurement processes by preparing requisitions and tracking purchase orders. Assist in maintaining inventory of office and facility supplies; issue and record materials as required. Update and maintain databases, logs, and documentation related to facility operations (e.g., maintenance reports, service requests). Handle phone calls, inquiries, and visitor coordination in a professional manner. Prepare periodic reports, meeting minutes, and other documentation as requested by management. Ensure confidentiality of company and client information at all times.

Qualifications:

Minimum SPM holder. At least

2 years

of experience in administrative or clerical work, preferably within a facility management, corporate, or service-oriented environment. Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint). Good written and verbal communication skills. Strong organizational and time management abilities. Attention to detail and accuracy in record-keeping. Ability to multitask and work efficiently in a fast-paced environment.
Job Type: Full-time

Pay: From RM1,700.00 per month

Benefits:

Free parking Maternity leave Meal provided Parental leave Professional development
Application Question(s):

How long your notice period? How much your expected salary?
Education:

STM/STPM (Required)
Experience:

Administrative: 1 year (Required)
Work Location: In person