Job Description

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute emails, correspondence memos, letters, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a digital filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Handle basic accounting tasks such as bookkeeping, invoicing, and managing accounts payable/receivable.
• Prepare financial reports and assist with budgeting processes.
• Reconcile bank statements and ensure accuracy of financial records.
• Assist with the preparation and filing of corporate documents and reports.

• Basic understanding of office management systems and procedures.
• Familiarity with office equipment, like printers and scanners.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Basic understanding of accounting principles.
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong written and verbal communication skills.
• Possess at least SPM, Certificate, or Diploma in Business Administration, Accounting, or a relevant field.
• Excellent communication skills for dealing with clients via phone and email.

Rosdelima & Co