Job Description

Salary offered: RM3,500 - RM4,000 per monthLocation: Menara Symphony, No, 5, Jalan Professor Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, SelangorWorking hour: Monday to Friday 9.00am - 6.00pmContract period: 12 months contract (renewable - yearly basis):The Facilities Coordinator is responsible for overseeing the daily operations and maintenance of company facilities, ensuring a safe, efficient, and well-maintained environment. This role involves managing vendor relationships, office supplies, facility systems, and various service operations. The Facilities Coordinator also supports facility-related emergencies.

• Coordinate routine and preventive maintenance of facilities, including air conditioning systems, lighting, plumbing, and office equipment.
• Monitor the cleanliness and functionality of the workplace, including common areas, meeting rooms, and restrooms.
• Manage and resolve facility-related issues promptly, including repairs and emergency maintenance.
• Oversee the inventory and procurement of office supplies, including stationeries, ensuring adequate stock levels.
• Oversee the management and maintenance of office printers and photocopiers, including service calls and supply replenishment.
• Coordinate office moves, rearrangements, and workstation setups, including furniture and IT equipment.
• Oversee courier and despatch services, ensuring timely and efficient delivery of documents and packages.
• Manage the door access system, including issuing and revoking access cards and maintaining security protocols.
• Ensure the system is functioning correctly and troubleshoot any access-related issues.
• Coordinate and manage corporate hotel arrangements in Malaysia, ensuring convenient and cost-effective accommodations for employees and guests.
• Maintain relationships with hotel partners and negotiate corporate rates.
• Assist in planning and managing office space allocations, ensuring efficient use of space.
• Maintain accurate records of seating arrangements, floor plans, and space utilization.
• Collaborate with HR and other departments to support employee workspace needs.
• Act as the point of contact for facility-related emergencies, such as power outages, water leaks, and security breaches.
• Coordinate emergency response efforts and communicate with relevant stakeholders to ensure safety and minimize disruption.
• Maintain and update emergency response plans and procedures.
• Maintain accurate records and documentation related to facilities operations, including contracts, maintenance logs, and compliance reports.
• Prepare reports on facility operations, space utilization, and safety inspections for management review.
• Assist with front desk duties, including greeting visitors, answering phones and handling inquiries.
• Support the Manager with administrative tasks and special projects as needed.
• Handle any ad-hoc administrative tasks as required.

Requirements:

• Minimum Diploma or Bachelor in related fields.
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work independently and handle multiple priorities in a fast-paced environment.

Kindly whatsapp your updated resume to: 012-2092792 (Azril)Reference Number:Contact Details:Azril_Zubir@persolkelly.comProfession:Human Resources & Support
HR Admin/ Support/ ManagementCompany:PERSOLKELLY MalaysiaDate Posted:28/08/2024 3:11:00 PM

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