Job Description

Essential Skills & Experience: \xef\x82\xb7 Educated to A \xe2\x80\x98Level/Degree/Master, with international school exp \xef\x82\xb7 Minimum of one year of administrative experience \xef\x82\xb7 Excellent working knowledge including MS Office (Word, Excel, Outlook) \xef\x82\xb7 Excellent interpersonal, oral and written communication skills \xef\x82\xb7 Ability to work independently and as part of a small office team \xef\x82\xb7 Ability to establish good working relations at all levels of the Institution \xe2\x80\x93 with students, teachers, senior management etc. \xef\x82\xb7 A pleasant manner with visitors \xef\x82\xb7 Good organisation skills, ability to multi-task, prioritise effectively and work to tight deadlines \xef\x82\xb7 Understanding of equal opportunities General office administration and front of house duties \xef\x82\xb7 Meet and greet all visitors to the School \xef\x82\xb7 Answer and direct all incoming phone calls \xef\x82\xb7 Process and distribute incoming post and frank outgoing post \xef\x82\xb7 Carry out general admin duties e.g. writing letters and council tax exemption letters \xef\x82\xb7 Maintain the general email accounts (info@ and admin@), responding to queries / directing enquiries as required \xef\x82\xb7 Assist in the upkeep of contact records, including student, staff and trustee contact information \xef\x82\xb7 Create mailing labels as required \xef\x82\xb7 Order stationary, first-aid equipment and sundries \xef\x82\xb7 Maintaining a clean, tidy and orderly admin office Day to Day running of the School \xef\x82\xb7 Help maintain general order in the school e.g. clearing lost property and tidying notice board \xef\x82\xb7 Assist with management of building and locker keys \xef\x82\xb7 Manage the electronic noticeboard, updating as required \xef\x82\xb7 Assist with organising meeting rooms (booking space, arranging furniture etc.). \xef\x82\xb7 Organise refreshments for meetings, including ordering food and making tea and coffee \xef\x82\xb7 Assist with the preparation and circulation of meeting papers \xef\x82\xb7 Write minutes for fortnightly staff meetings, monthly admin meetings, termly student staff meetings and other meetings as required. \xef\x82\xb7 Manage booking requests \xef\x82\xb7 Maintain hire documentation \xef\x82\xb7 Create invoices and liaise with Finance Department regarding payments \xef\x82\xb7 Coordinate necessary security for hires. Marketing & Events \xef\x82\xb7 Assist with the management of guest lists for school performances and special events, both at the School and at external venues \xef\x82\xb7 Assist with distribution of invites, via email, post or by hand to local neighbours \xef\x82\xb7 Process online ticket sales and assist with maintaining ticket sales lists \xef\x82\xb7 Organise refreshments and assist with any other preparations such as signage, furniture etc. \xef\x82\xb7 Produce performance programmes \xef\x82\xb7 Assist with the coordination of internal photo-shoots \xef\x82\xb7 Assist with maintenance of image archive \xef\x82\xb7 Format and send termly newsletter Finance \xef\x82\xb7 Process credit card reconciliation Classes \xef\x82\xb7 Process online payments for classes \xef\x82\xb7 Filter and respond to enquiries from participants and parents \xef\x82\xb7 Prepare relevant paperwork, such as registers, where required.
Victoria International School is the first international school in the district of Kuala Langat. It is strategically located just outside Banting town within an hour\xe2\x80\x99s drive of Port Dickson, Bandar Saujana Putra and Klang. The school was founded and is owned by a team of career educators who are passionate about learning. The newly-renovated urban campus provides a comfortable and secure learning environment for students and ample parking space for parents\xe2\x80\x99 vehicles. Part of the school culture is instilling in children a reading habit. There is no greater gift than a passion for reading, a hobby that allows you to live a thousand different lives during a single lifetime. A student who develops a passion for reading becomes a life-long learner. At Victoria International School, we believe that each child is unique and is blessed with the talent to be successful. This talent can only be realised through a process of self-discovery. Their experience in school will facilitate this process and unearth each student\xe2\x80\x99s talent. Without compromising on the quest for academic excellence, we will endeavour to nurture our students to be the best that they can be; be it in sports, the arts or entrepreneurship. \xe2\x80\x9cVictoria\xe2\x80\x9d is the Latin word for Victory, which reflects our philosophy of nurturing champions.
Bachelor\'s or Equivalent