Job Description

1. Financial & Office Administration

Prepare and process payment memos for invoices, ensuring timely submission and approval. Track and follow up with

JLGS Finance

on payment status and related financial documentation. Draft memos and proposals related to office expenditure, procurement, and administrative requirements. Maintain accurate filing and record-keeping of all administrative and financial documents.

2. Coordination with JLGS Shared Services

Finance:

Liaise with JLGS Finance on invoice processing, vendor payments, and expense reimbursements.

IT Support:

Coordinate with JLGS IT for troubleshooting, hardware/software requests, and system access matters.

Procurement:

Work with JLGS Procurement to raise purchase requests, manage vendor quotations, and ensure timely delivery of office supplies or services.

Human Resources:

Support HR-related administrative matters such as recruitment coordination, staff onboarding/offboarding logistics, leave administration, and HR document handling.

3. Travel, Attendance & Logistics Coordination

Arrange travel, transportation, and accommodation bookings for all staff in line with company policy. Maintain up-to-date records of all staff movements, including

leave, outstation trips, external meetings, and medical leave

. Manage related documentation including travel memos, approvals, and claims.

4. Event & Administrative Support

Provide logistical and administrative support for company events, meetings, and staff activities. Coordinate with vendors and internal teams for smooth execution of events. Assist in preparation of materials, reports, and presentation documents as needed.

5. Office & Vendor Management

Serve as the primary point of contact for all office operations and maintenance-related matters. Liaise with external vendors such as cleaning services, water suppliers, maintenance contractors, and facility service providers. Monitor and maintain adequate stock of office supplies, pantry items, and consumables. Ensure the office environment remains clean, organized, and conducive for work.

6. General Administrative Duties

Provide day-to-day administrative support to the reporting officer. Handle confidential information with discretion and professionalism. Perform any other administrative or operational tasks as assigned.
Job Types: Full-time, Contract, Fresh graduate
Contract length: 24 months

Pay: From RM2,000.00 per month

Benefits:

Opportunities for promotion Professional development
Work Location: In person