Job Description

Role Purpose

The Admin Executive is the backbone of daily operations, ensuring administrative discipline, documentation integrity, and smooth internal coordination. This role safeguards structure so leadership can focus on strategy and growth.

Key Responsibilities

1. Administrative Operations

Manage day-to-day administrative tasks with accuracy and timeliness Maintain proper filing systems (physical & digital) in line with company standards Prepare, organize, and track company documents, letters, and records Coordinate office supplies, vendors, and basic facilities matters
2. Documentation & Reporting

Prepare basic reports, summaries, and internal documentation as instructed Ensure all documents are properly formatted, updated, and authorized Track approvals, signatures, and document flow across departments Support audit readiness by maintaining clean and retrievable records
3. Internal Coordination

Act as the coordination point between management and staff on administrative matters Schedule meetings, prepare agendas, and record minutes when required Follow up on action items to ensure closure no loose ends Support onboarding documentation for new staff
4. Compliance & Control

Ensure adherence to internal policies and administrative procedures Flag inconsistencies, missing documents, or process gaps to management Maintain confidentiality of sensitive information at all times Uphold company discipline and professional standards
5. Management Support

Provide direct administrative support to directors and managers Handle ad-hoc administrative tasks as assigned by management Assist in preparing materials for meetings, presentations, and reviews
Behavioral Traits (Non-Negotiable)

Detail oriented and process driven Calm under pressure, handles tasks methodically Discreet, loyal, and professional
Job Type: Full-time

Pay: RM2,000.00 - RM3,200.00 per month

Benefits:

Additional leave Health insurance Opportunities for promotion Professional development
Work Location: In person