Job Description

Job Summary

The Administrative Executive is responsible for providing comprehensive administrative and operational support across the company's cross-border and multinational business operations. This role assists in subsidiary setup, compliance coordination, business support, and daily administrative functions to ensure smooth operations across different regions. The position also acts as a key liaison between headquarters and overseas teams, supporting business execution, documentation, and reporting in a dynamic, multicultural environment.

Key Responsibilities

Subsidiary & Cross-Border Operations Support

Assist in handling setup and administrative processes for subsidiaries or overseas branches, including registration, compliance, and daily operations. Coordinate with local consultants, partners, and regulatory bodies to ensure smooth business execution.

Operational & Business Assistance

Provide day-to-day operational and administrative support to various business units. Assist in coordinating and facilitating multinational projects and business activities.

Headquarters & Regional Coordination

Act as a communication bridge between headquarters and regional offices to ensure alignment on tasks, reporting, and operational updates. Support coordination between internal departments and external partners across different time zones and regions.

Reporting & Documentation

Assist in preparing and consolidating reports, statements, and business documentation. Maintain accurate administrative records and ensure compliance with company policies and local regulations.

General Administrative Management

Manage office-related administrative matters, such as scheduling, documentation, procurement coordination, and logistics arrangements. Support HR, finance, and operations teams in cross-border administrative activities when needed.

Other Assigned Tasks

Undertake additional tasks and projects as assigned by management to support business goals and operational efficiency.

Requirements

Diploma or Bachelor's degree in Business Administration, Management, or a related discipline. 2-4 years of experience in administrative or operational support roles, preferably in a

multinational or cross-border environment

. Strong organizational, coordination, and communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Must be able to communicate fluently in both English and Mandarin (spoken and written).

Familiarity with cross-border compliance and documentation procedures is an advantage. Detail-oriented, proactive, and adaptable in a fast-paced multicultural setting.

Core Competencies

Strong coordination and cross-cultural communication skills. Excellent organization and documentation management. Problem-solving mindset with attention to detail. Ability to collaborate effectively across departments and regions. Bilingual proficiency (English and Mandarin) for multinational coordination.
Job Types: Part-time, Permanent, Contract
Contract length: 12 months

Pay: RM2,800.00 - RM6,000.00 per month

Language:

Mandarin (Preferred)
Work Location: In person