Job Description

Role Overview

The Admin Executive is responsible for the smooth day-to-day operation of the office and providing administrative support to the business.

Key Responsibilities

1. Office Management

Oversee office supplies, stationery, and pantry inventory; ensure items are restocked before they run out. Manage relationships with office vendors (internet providers, utility companies, building management). Maintain a clean, organized, and professional office environment.

2. Documentation & Filing

Organize and maintain digital and physical filing systems for business records, contracts, and invoices. Prepare, format, and edit documents, reports, and meeting minutes. Handle incoming and outgoing mail, couriers, and deliveries.

3. Financial Administration

Assist with basic bookkeeping: recording expenses, processing invoices, and following up on payments. Manage the petty cash fund and ensure all receipts are documented for the accountant. Assist in preparing monthly expense claims for the team.

4. Operational Support

Provide support for HR-related tasks, such as tracking staff leave, filing EPF/SOCSO documents, or onboarding new hires. Coordinating company events, workshops, or team lunches. Data entry and maintaining databases (CRM, vendor lists, mailing lists).
Candidate Profile: Skills & Qualifications

Education:

Diploma or Degree in Business Administration, Management, or a related field.

Experience:

2-4 years of experience in an administrative or office management role.

Software Proficiency:

Advanced skills in

Microsoft Office

(Excel, Word, PowerPoint) and experience with cloud tools like

Google Drive or Dropbox

.

Attention to Detail:

High level of accuracy in data entry and document checking.

Language:

Fluent in English and Bahasa Melayu (written and spoken).

Organisational Skills:

Ability to prioritize tasks and meet deadlines without constant supervision.
Job Type: Full-time

Pay: RM3,000.00 - RM4,500.00 per month

Education:

Bachelor's (Preferred)
Experience:

Administrative: 3 years (Preferred)
License/Certification:

Driving (Preferred)
Location:

Kuala Lumpur (Preferred)
Willingness to travel:

75% (Preferred)
Work Location: In person