Job Description

Job description

Key Responsibilities:

1. Executive & Administrative Support

Manage the DVC's daily schedule, appointments, meetings, and travel arrangements. Draft, prepare, and proofread letters, emails, reports, presentations, and official documents in English and Chinese (Mandarin). Handle incoming and outgoing communications, including filtering and prioritizing requests. Ensure the DVC is briefed and prepared for all meetings and events.

2. Meeting & Event Coordination

Organize meetings, prepare agendas, take accurate minutes, and follow up on action items. Coordinate logistics for official visits, events, and internal/external meetings. Maintain proper records and filing systems for all DVC-related activities and documentation.

3. Ad Hoc and Special Assignments

Provide support on various ad hoc administrative tasks, special projects, and strategic initiatives. Liaise with other departments and stakeholders as directed by the DVC. Ensure timely execution and follow-through of all assignments.

Requirements:

Education:

Diploma or Bachelor's Degree in Business Administration, Communications, or a related field.

Experience:

Minimum 1-2 years in a similar administrative or PA role, preferably in a higher education environment.

Language Proficiency:

Must be fluent in

English

and

Chinese (Mandarin)

- both spoken and written.

Skills and Competencies:

Excellent organizational and time management skills. Strong interpersonal and communication skills. High level of discretion and professionalism. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and work independently under minimal supervision.

Working Conditions:

Based at Cyberjaya campus. Onsite position with flexibility required during peak periods. May occasionally support activities outside standard working hours.
Job Type: Full-time

Pay: RM2,500.00 - RM4,000.00 per month

Benefits:

Health insurance
Schedule:

Monday to Friday
Work Location: In person