Job Description

We are looking for a highly organized, proactive, and detail-oriented

Admin

to support the smooth daily operations of the office. This role is essential in maintaining an efficient administrative workflow, ensuring compliance with company procedures, and supporting internal teams. The ideal candidate must be resourceful, able to multitask, and possess strong communication and coordination skills.

Key Responsibilities

1. Office Administration & Operations

Oversee daily office operations, including the management of office supplies, facilities, and equipment. Maintain a clean, organized, and safe office environment. Monitor and handle office maintenance, repair needs, and service scheduling. Manage office keys, access cards, and other administrative assets.

2. Administrative Support

Assist various departments in general administrative tasks, ensuring smooth coordination and workflow. Support reception, secretarial, and administrative assistants when required. Assist in the implementation and compliance of office policies, SOPs, and procedures. Help prepare documents, reports, meeting notes, and internal memos.

3. Document & Records Management

Maintain accurate filing systems (physical & electronic). Ensure proper storage, confidentiality, and security of sensitive documents. Assist in document circulation, approvals, and tracking.

4. Communication & Coordination

Handle internal and external communications, including phone calls, emails, and correspondence. Liaise with other departments to facilitate operational needs. Coordinate meetings, appointments, office events, and staff activities.

5. Vendor & Service Coordination

Coordinate with external vendors, contractors, and service providers to ensure timely delivery of goods and services. Request quotations, compare prices, and ensure cost-effective procurement.
Perform any other ad-hoc duties assigned by the Administrative Manager or Management.

Qualifications & Requirements

Minimum SPM or equivalent; diploma/degree in Business Administration or related fields is an advantage. Proven experience in administrative roles, preferably in a corporate office environment. Proficiency in English, Malay, and Chinese (required for communication with internal and external stakeholders). Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer skills. Strong organizational and time-management abilities. Excellent communication and interpersonal skills. High attention to detail, accuracy, and confidentiality. Ability to work independently with minimal supervision and also collaboratively as part of a team. Positive attitude, proactive approach, and willingness to learn.
Job Type: Full-time

Pay: RM2,800.00 - RM3,000.00 per month

Benefits:

Additional leave Health insurance Maternity leave Opportunities for promotion Parental leave Professional development
Work Location: Remote