Job Description

Main responsibilities:

1. Administrative

,

Accounts & Office Management

Perform general office administration tasks, including sending emails, invoices, purchase orders (PO), sales orders (SO), and packing lists. Maintain and update records in SharePoint, ensuring all documents are properly uploaded. Handle email correspondence and manage office communication efficiently. Schedule and coordinate meetings, appointments, and travel arrangements when required. Assist in maintaining an organised and efficient workplace, including housekeeping and office audits. Handling of petty cash Following up with customer on outstanding payment

2. Sales Coordination & Order Management

Support the sales team with essential coordination tasks. Work closely with suppliers, customers, and operations teams to ensure smooth sales processes. Follow up on outstanding orders, quotations, and customer enquiries. Ensure prompt and accurate order processing, liaising with internal teams (accounts & logistics) for goods purchase and delivery. Coordinate order acceptance with clients and ensure proper documentation. Liaise with freight forwarder for incoming and outgoing shipment

3. Vendor & Purchase Management

Process purchase orders and match purchase invoices. Maintain a record of payments and assist with payment listing. Work with vendors to ensure compliance with company standards and requirements.

4. Employee & HSE Coordination

Assist with onboarding new employees, maintaining employee records, and coordinating training sessions. Schedule HSE (Health, Safety & Environment) meetings and upload minutes in SharePoint. Conduct employee audits and housekeeping audits as required.

5. Record-Keeping & Compliance

Maintain proper filing systems and ensure timely and accurate documentation. Keep track of daily sales reports and other relevant business data. Assist in general administrative duties as assigned by the superior.

6. Other Responsibilities

Ensure coordination with internal teams for payment collection. Carry out any ad-hoc duties as required by the management from time to time.

Job Requirement :

Bachelor's degree or Diploma in business administration or a related field. Minimum 2 years of administrative experience. Ideally someone who also speaks Chinese. Able to work effectively in a fast-paced and pressure environment. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) Capable of working independently with minimal supervision. Strong team player with excellent interpersonal and communication skills. Positive attitude and a mindset focused on continuous improvement. Proactive and solution-oriented; able to anticipate issues and resolve them efficiently.
Job Type: Full-time

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

Opportunities for promotion Professional development
Application Question(s):

Do you have experience in E-invoicing?
Location:

Nilai (Preferred)
Work Location: In person