Job Description

Responsibilities :

Compile and manage corporate documents, reports, and records in an organized and accessible manner. Liaise with the Company Secretary for statutory filings, board resolutions, and other secretarial matters. Coordinate the signing and preparation of Power of Attorney (POA) and other legal documents. Support the recruitment process including job postings, interview scheduling, and onboarding coordination. Maintain proper filing systems, both physical and digital, to ensure traceability and compliance. Assist with preparing and processing invoices, purchase orders, and office procurement. Handle internal correspondence, emails, and communication with external stakeholders. Provide general administrative support to the management team and other departments as required.

REQUIREMENTS :

Bachelor's Degree in Business Administration, Human Resources, Accounting, Finance, or a related field. Proficiency in Mandarin (spoken and written) is preferred. Relevant experience in administrative support or HR coordination. Basic accounting skills: bookkeeping fundamentals, processing invoices and payments and month-end reconciliations. Good knowledge of document handling, corporate governance procedures, and basic HR practices. Familiarity with liaising with Company Secretaries and handling official documentation (e.g., POA, resolutions). Strong organizational and multitasking abilities. Excellent communication skills in English and Bahasa Malaysia. Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic digital tools. High attention to detail, confidentiality, and professionalism. At least 1-2 years of working experience in a related field is required.
Job Types: Full-time, Contract
Contract length: 12 months

Pay: RM2,200.00 - RM3,000.00 per month

Benefits:

Health insurance Maternity leave Parental leave Professional development
Ability to commute/relocate:

Petaling Jaya: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)
Language:

English (Preferred) Mandarin (Preferred)
Work Location: In person