Job Description

Core Responsibilities

Administrative Operations & Workflow

Ensure daily administrative operations are carried out efficiently and in accordance with established procedures. Ensure that workflows and scopes within the Administration Department and across other departments are followed, coordinated, and streamlined. Support the Administration Manager and school leadership in day-to-day administrative matters.

Student Records & Data Management

Ensure all student information is accurate, complete, and up-to-date in both physical and digital records. Log and maintain all data collected from physical enquiry forms in a timely and accurate manner. Ensure proper filing and documentation of student-related records in compliance with school policies.

Documentation & Office Support

Prepare administrative documents, including photocopying, printing, document creation, and compilation, as requested by the Principal, Vice Principal, Administration Manager, Academic, and Non-Academic departments. Assist in preparing memorandums for internal circulation.Support documentation needs for school operations, events, and internal processes.

Communication & Coordination

Coordinate organisation-wide updates and announcements to parents and students, ensuring clarity, accuracy, and timeliness. Assist in internal communication by supporting the preparation and distribution of notices and memorandums. Liaise with internal departments to ensure consistent and effective information flow.

Inventory & Office Supplies

Take stock of office stationery and administrative supplies regularly. Monitor usage levels and inform the Administration Manager of replenishment needs to ensure uninterrupted operations.

General Responsibilities

Provide general administrative support as required by the Administration Manager and school leadership. Perform additional duties and responsibilities as assigned by management.

Competencies

1. Administrative & Organisational Skills

Strong understanding of administrative processes and office operations. Ability to manage multiple administrative tasks efficiently.

2. Attention to Detail & Accuracy

High level of accuracy in data entry, documentation, and record-keeping. Detail-oriented in handling student information and official documents.

3. Communication & Interpersonal Skills

Clear and professional written and verbal communication skills. Ability to coordinate effectively with internal departments, parents, and students when required.

4. Confidentiality & Professionalism

Maintains confidentiality when handling student, parent, and organisational information. Demonstrates professionalism and integrity in all administrative duties.

5. Teamwork & Collaboration

Ability to work collaboratively with academic and non-academic teams. Supports a positive and cooperative working environment.

6. Time Management & Prioritisation

Ability to prioritise tasks effectively to meet deadlines. Manages workload efficiently in a fast-paced school environment.

7. Adaptability & Problem Solving

Flexible and responsive to changing operational needs. Proactive in identifying administrative issues and suggesting improvements.

Requirements and Skills

Diploma or Bachelor's degree Fluent in communicating in English (Spoken and written). Being able to communicate in Mandarin is a plus Knowledge of using software like Microsoft Word and Excel Interpersonal and communication skills Accuracy of information and attention to detail Good organisational skills Emotional intelligence and management Ability to collaborate with all levels of people in the organisation Maintaining confidentiality with students' information
Job Type: Full-time

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

Health insurance Meal provided Opportunities for promotion Professional development
Application Question(s):

What is your notice period (Month)? What is your current Salary (RM)?
Language:

English (Required) Chinese (Preferred)
Work Location: In person