Job Description

: Goods Receiving Note (GRN) Warehouse Administrator

Job Title:

GRN Warehouse Administrator

Department:

Warehouse & Logistics

Reports to:

Warehouse Manager

Job Summary:

The GRN Warehouse Administrator is responsible for the accurate and timely administration of all goods received into the warehouse. This role is critical in ensuring that all incoming shipments are correctly documented, matched against purchase orders, and logged into the inventory management system. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills to liaise with suppliers, drivers, and internal departments.

Key Responsibilities:

Goods Receipt Processing:

Receive and verify all incoming shipments against their respective delivery notes and purchase orders (POs). Inspect goods for damage, discrepancies, and correct quantities. Generate and process Goods Receiving Notes (GRNs) for all received items, ensuring accurate data entry into the warehouse management system (WMS). Highlight and report any discrepancies between physical stock, delivery notes, and purchase orders to the Warehouse Manager and Procurement team immediately.

Documentation & Record Keeping:

Maintain an organized and up-to-date filing system for all GRNs, delivery notes, purchase orders, and related documents (both physical and digital). Ensure all GRN documentation is signed, dated, and properly authorized. Assist in the preparation of daily, weekly, and monthly reports on goods received, stock levels, and discrepancies.

System & Data Management:

Accurately update the inventory management system with GRN details, including item codes, quantities, and batch numbers. Perform regular data audits to ensure system accuracy and consistency with physical records. Assist in periodic stock takes and cycle counts.

Communication & Coordination:

Liaise with suppliers and transport providers to resolve issues related to deliveries, missing items, or damaged goods. Communicate with the Procurement and Finance departments to reconcile invoices and purchase orders. Coordinate with the warehouse team to ensure goods are correctly stored and allocated to the designated locations after GRN processing.

Compliance & Safety:

Adhere to all company policies, procedures, and safety regulations. Report any unsafe conditions or potential hazards in the receiving area.
Job Types: Full-time, Permanent, Fresh graduate

Pay: RM1,700.00 - RM1,800.00 per month

Benefits:

Health insurance Maternity leave Opportunities for promotion Professional development
Work Location: In person