Job Description

You\'re an important part of our future. Hopefully, we\'re also a part of yours! At B. Braun, we protect and improve the health of people worldwide. This is also our vision for research and development. You see complexity as an opportunity - and quality and sustainability are important criteria for your work. We would like to work with you on tomorrow\'s solutions. That\'s how we work to create sustainable healthcare - locally, in regions, countries and worldwide. Together. That\'s Sharing Expertise.

Administration

Reference Code 202300261-80077

Duties and responsibilities

• Provide high level secretarial and administrative support for one or more of the organisation\'s executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organisation\'s operations, procedures, and people.
• Manage the executive\'s appointments and schedules and make travel arrangements to make best use of their time. Gather, compile, verify, and analyse information for the executive to use in documents such as memos, letters, reports,speeches, presentations, and news releases. Facilitate smooth communications between the executive and other executives, managers, and employees; and between the executive and external parties such as media, customers, and the public.
• May have access to the executive\'s email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources.
• Handle confidential information and maintain the security of the executive\'s records and files.
• Maintain the executive\'s office and accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets.
• Perform other administrative tasks using independent judgement and discretion. Plan, organise, and schedule own workload so that these activities are completed accurately and on time.
• These activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

Professional competencies

• Possess a Bachelor\'s degree or equivalent.
• At least 3 years\' experience in providing administrative support.
• Experience in quality management will be an advantage.
• Good in verbal and written in English and proficient in Microsoft Office applications eg: Power Point, Excel
• Experiences in dealing with senior management within own organization and also with senior management cross-functionally.
• Good organization skills related to arranging/managing meetings and small-scale events, etc.

Personal competencies

• Communicate effectively
• Be accountable
• Contribute to team success

What we offer

Become part of a corporate culture that actively promotes constructive exchanges between colleagues, customers and partners. Work with us to improve people\'s lives in the long term. We can offer you interesting, varied tasks and excellent opportunities for advancement, as well as an attractive salary with extensive benefits, all within a dynamic family-owned company.

Closing date

2023-09-30

B. Braun