The Administrative Assistant provides high-level administrative support to ensure smooth office operations. This role requires strong organizational skills and the ability to multitask. The position involves managing day-to-day office activities, assisting with projects, handling communication, and performing clerical duties to support various teams within the organization.
Key Responsibilities:
Office Management:
Oversee general office tasks, such as organizing files, ordering supplies, and ensuring the office runs efficiently.
Calendar & Scheduling:
Manage and coordinate calendars, meetings, and appointments for executives or teams.
Communication:
Answer phone calls, emails, and other correspondence, responding promptly and directing inquiries as needed.
Documentation & Record-Keeping:
Prepare and proofread documents, reports, and presentations. Maintain files and records in both physical and digital formats.
Meeting Support:
Organize and coordinate meetings, including setting agendas, taking minutes, and tracking follow-up actions.
Travel & Event Coordination:
Make travel arrangements, including booking flights, accommodations, and transportation. Assist with event coordination as necessary.
Data Entry & Reporting:
Enter data into systems and create reports as needed for team leaders or executives.
General Office Support:
Provide support to other departments and personnel, including assisting with projects, administrative tasks, or office events.
Qualifications:
Education:
High school diploma or equivalent (required). Associate's or Bachelor's degree in Business Administration or related field (preferred).
Language:
Bahasa Malaysia & English
Experience:
Proven experience as an administrative assistant or in a similar role (1-3 years preferred). Fresh grad are welcomed to apply.
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with office management software is a plus.
Communication Skills:
Strong written and verbal communication skills.
Time Management:
Ability to prioritize tasks, manage time efficiently, and meet deadlines.
Attention to Detail:
Strong organizational skills with a focus on accuracy and thoroughness.