Job Description

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The Temporary Staff, Academic Quality will be a member of the Academic Quality team, which is a section under the Registry and Academic Support department at HWUM, responsible for providing professional advice and support for the maintenance of academic standards and quality of programmes at HWUM, as well as monitoring HWUM operations to ensure compliance with the Malaysian Private Higher Educational Institutions Act (Act 555) and other policies by the Malaysian Ministry of Higher Education (MOHE).

The Temporary Staff, Academic Quality will assist the administration and conduct of quality assurance activities meet the local authority requirements, which include the Malaysian Qualifications Agency (MQA), MOHE, professional bodies and other agencies; and also quality assurance requirements of HWU and the Quality Assurance Agency for Higher Education (QAA) UK.

The Temporary Staff, Academic Quality will be required to participate in other activities administered by the Academic Quality team, including but not limited to any programme/institutional approvals, accreditation audits, academic reviews and rating for higher education institutions in Malaysia (SETARA).

This post holder will report to the Senior Manager, Academic Quality at the Malaysia Campus.

Key Duties and Responsibilities * Assist in Academic Review at HWUM; ensure all documentations meet requirements and are submitted within intended deadlines.

• Assist and coordinate the submission of International Student license Renewal Application MoHE; ensure all documentations meet requirements according to intended deadlines.
• Assist in preparation and submission of documents for programme approvals (MQA-1), programme accreditations (MQA-2 and SAR EAC) and curriculum changes.
• Assist in accreditation audits by MQA and EAC.
• Maintain the structured repository of circulars and notifications from all regulatory bodies for Quality Assurance and Regulatory Compliance.
• Updates the filing management for Academic Quality (Soft and hardcopy)
• Assist in payment due to Regulatory Bodies.
• Work collaboratively with team members to resolve issues and/or concerns.

Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post and its general responsibilities. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.

All HWUM staff endeavours will embody our shared values of: Inspire, Collaborate, Belong, and Celebrate.

Person Specification

Education & Qualifications

Essential:

• Degree or equivalent

Experience

Essential:

• At least with relevant experience working in a higher education environment.

Competencies, Skills & Knowledge

Essential:

• Able to work independently, with minimal supervision.
• Excellent written and verbal communication in English.
• Able to draft official letters in Bahasa Malaysia and English.
• Attention to detail
• Well-versed with Microsoft Office applications, such as Word, Excel and PowerPoint
• Effective team working skills
• Self-motivated, organised and independent; able to prioritise work whilst maintaining quality
• High degree of commitment to meet deadlines
• Has technical experiences with Office 365 and creative in video/written content for effective delivery of information

Special Factors (if applicable)

Essential:

• Ability to assimilate, analyse and evaluate a wide diversity of information in order to inform activities, propose solutions and identify issues of relevance for the University.

Essential Criteria - these are attributes without which a candidate would not be able to undertake the full remit of the role. Applicants who do not clearly demonstrate in their application that they possess the essential requirements will normally be eliminated at the short listing stage.

Desirable Criteria - these are attributes which would be useful for the candidate to hold. When shortlisting, these criteria will be considered when more than one applicant meets the essential criteria.

Application Process

Due to Malaysian Immigration restrictions, we regret that this position is only open to citizens or permanent residents of Malaysia.

Applications should be submitted to Career Website.

Applications must be submitted by 5 April 2023. If you are not contacted by the selection committee by 15 April 2023 then please assume that on this occasion your application has been unsuccessful.

The University is committed to equality of opportunity.

Heriot-Watt University