Job Description

Job Summary

The Administrative Executive is responsible for ensuring smooth day-to-day office operations by providing administrative, facilities, and business support services. This role supports internal departments, maintains office efficiency, and ensures a professional and well-coordinated working environment.

Key Responsibilities

1. Administrative Support

Provide general administrative support to ensure smooth and efficient daily office operations. Coordinate and assist in the execution of internal meetings, company events, and administrative workflows. Maintain proper filing, documentation, and office record-keeping.
2. Petty Cash Management

Prepare petty cash request forms and ensure all reimbursements are submitted within policy and budget. Submit receipts and approval documents to the Finance Department. Notify claimants on reimbursement status and perform petty cash reconciliation accurately and on time.
3. Facilities & Office Management

Oversee office maintenance including lighting, air-conditioning, equipment, fixtures, and building defect coordination. Manage meeting room bookings and office assets, ensuring availability and readiness. Support sustainability initiatives such as recycling programmes and resource usage optimisation. Coordinate work permit, access pass, or building-related administrative processes when required.
4. Reception & Administrative Backup

Provide backup support for reception duties, including greeting visitors, handling calls, and managing deliveries. Assist with general administrative tasks when primary staff are unavailable.
5. Business Support

Collect and compile data for basic reports and departmental updates. Provide administrative support to daily business operations and assist relevant departments as required. Perform ad-hoc duties assigned to support business needs.

Job Requirements

Minimum 1 year of relevant administrative experience. Strong organisational skills, attention to detail, and a proactive mindset. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Good communication skills and professional work ethic. Proficient in Microsoft Office (Word, Excel, PowerPoint).
Job Types: Full-time, Permanent

Benefits:

Opportunities for promotion Professional development
Work Location: In person