Job Description

Retrobee Design & Build Hiring! Full Time Administrative Executive in WP Kuala Lumpur, Earn up to MYR 5,000 - Ricebowl
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Administrative Executive
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MYR3,000 - MYR5,000 Per Month
KL City,
Fresh Graduates
Fewer than 40 applicants. You still have a chance!
Posted 20 hours ago o Closing 7 Nov 2025
Fewer than 40 applicants. You still have a chance!
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Requirements

We are seeking a dedicated and proactive Administrative Executive to join our team. This role is responsible not only for managing day-to-day administrative and office operations but also for coordinating post-project maintenance with our clients. The ideal candidate will be highly organized, customer-oriented, and capable of handling both administrative tasks and external service coordination to ensure smooth operations and excellent client experience.
Requirements:

• Diploma or higher qualification in a relevant field.
• Minimum 2-3 years of administrative experience, preferably within the architecture or interior design industry.
• Proficiency in AutoCount accounting software for managing financial records and generating reports.
• Mandarin proficiency (both spoken and written) is mandatory. Fluency in English is also required.
• Exceptional organizational skills with strong attention to detail to ensure accuracy in all administrative functions.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), capable of preparing professional documents, spreadsheets, and presentations.
• Demonstrated ability to maintain well-organized and accurate records, both physical and digital, for efficient retrieval and compliance.
• Excellent communication and interpersonal skills, with the ability to engage professionally with clients, vendors, and internal teams.
• Able to work independently as well as collaboratively, showing initiative and a proactive approach to problem-solving in a dynamic environment.

Responsibilities
Key Responsibilities:

• Maintain well-organized and up-to-date filing systems (both physical and digital) to ensure accurate record-keeping and efficient information retrieval.
• Provide full administrative support, including scheduling meetings, managing correspondence (emails, letters, phone calls), and preparing reports, presentations, or other required documents.
• Oversee daily office operations and procedures, such as procurement and inventory of office supplies, equipment maintenance coordination, and vendor management to ensure smooth office functionality.
• Perform financial administrative duties, including invoice processing and supporting basic bookkeeping tasks using AutoCount Accounting Software, ensuring timely and accurate financial records.
• Act as part of the company's customer maintenance team: liaise directly with clients on post-project maintenance matters (e.g. air-conditioning, electrical, plumbing, lighting, and general repair works).
• Coordinate service providers/contractors, follow up on repair works, and ensure maintenance requests are resolved promptly to meet client expectations.
• Prepare and manage project-related documents, such as quotations, invoices, purchase orders, purchase invoices, delivery orders, and reports, ensuring accuracy and compliance with company standards.
• Act as a key liaison between internal teams and external stakeholders, providing professional customer service and resolving inquiries or issues effectively.

Benefits

• EPF/SOCSO
• Annual Leave
• Medical Leave
• Birthday Leave
• Salary Increment
• Performance Bonus
• Staff Appreciation & Rewards
• Company Activities
• Company Trip
• Free Laptop/Phone for Work
• Fun Entertainment Environment
• Unlimited Supply Pantry Food

Additional Benefits

• 5 Working Days
• Performance Incentive
• Medical Claim

Skills
Administrative Support Communication Skills Office Management Scheduling Record Keeping Customer Service
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Skills Required