Administrative Executive
Kuala Lumpur, Malaysia
Job Description
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Kuala Lumpur, Federal Territory of Kuala Lumpur
Work Type: Full Time
In LittleLives, we believe in providing the best service to users and our Admin Executive can assist us in that mission every day. If you consider yourself a multi-tasker, good with numbers and have an excellent eye for detail, we want you in our team!
Here is how you\xe2\x80\x99ll be contributing:
As our admin staff, you will assist our team with documentation, invoicing and communicating with clients.
Account Assistant
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Transition to Automation Invoicing - assist with issuing invoice upon request as instructed by Finance -
Download and calculate students enrolment data to check on usage vs Invoicing if any adjustment needed on number of students invoiced -
Follow-up on monthly outstanding invoices : In charge of chasing for payments from customers based on AR report and update the team on weekly basis. -
Deals with school\'s query which related to invoice, through whatsapp, call & email
Account Manager & Sales Team & Marketing Team
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Prepare contract for recontract client / amendment of contract as instruct by Account Manager -
Help to keep track on number of customers contracts on Auto renewal contracts -
Prepare contract for new client as instruct by Sales team -
Keep track and arrange the contracts, signed, novation and quotation to make sure all the documents in order -
Submit the customer creation maintenance google forms and tracking on customer data updated timely -
Work closely with Sales Team and MKT team to do project, workshop, webinar
HR Admin
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Help on preparing for employee onboarding logistics ( computer/,....) -
Ensure office supplies are always kept at optimal condition such as pantry, fixed assets & etc -
Manage all general office & administrative duties such as purchasing office supplies, stationeries and pantry items. -
Perform admin task related, inclusive office rental, filling & etc -
Execute ad-hoc duties as assigned
A little bit about you:
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Preferably at least 1 year & above of relevant working experience -
Meticulous and organised with proficiency in MS Office especially MS Excel -
You possess an eye for detail and is eager to master intricate systems -
Fast learner especially in handling new software -
A team player, proactive, ability to work independently -
Ability to work under pressure and manage multiple projects under tight deadlines.
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Job Detail
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Job IdJD924580
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationKuala Lumpur, Malaysia
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EducationNot mentioned