Job Description

The Edge Partnership is an Asia-focused recruitment firm, and we are aggressively growing our recruitment team as a result of very strong market demand. Our presence is in 7 offices across Hong Kong, India, Malaysia, and Singapore.

We are looking for an Administrative Executive to join our team based in Malaysia. If you are equipped with the Technical Expertise mentioned below, you will have a chance to grow into a technical support and project manager path.

You will report to local Partner and Head of People.

Please contact Shrutika Salve or email your cv directly in word format to .

Please note that due to the high number of applications only shortlisted candidates will be contacted. If you do not hear from us in the next 5 business days we regret to inform you that your application for this position was unsuccessful. shrutika@theedgepartnership.com

Key responsibilities

• CV formatting
• Post adverts correctly on job boards and website.
• Weekly admin project reviews/updates.
• Weekly check with the business re which adverts to refresh.
• Ensure database compliance of country team members.
• Create and manage Malaysia revenue file for Managing Director as a secondary record of offers made.
• Share Malaysia employee attendance data and Finance data to Finance team.
• Ensure Head of L&D, People & Operations has monthly update on leavers and joiners with all relevant salary details and exact start dates.
• Prepare End of Month and End of Year presentations in timely fashion.

• Client/Contact adding in Infinity, Contact Transfer from one client to other, Deactivating Client/Contact /Location record, merging records, linking client and contact records.
• Organize and co-ordinate company events such Birthday & offsite for Malaysia offices.
• Office management responsibilities including Arrange gifts for locally promoted employees.
• Primary point of contact for all external vendors to Malaysia office.
• Preparing and organizing the induction schedule for all new starters.
• Maintain diary for deadlines and reminders of all statutory requirements for Malaysia and Group holding legal entity and ensure submissions are met timely (company secretary / tax / licenses / immigration etc.)
• Ensure Corporate deck updates are done for Malaysia team when new leavers or starters.
• Organize name cards for team members in Malaysia.
• Organize Accounts Payable with Finance for Malaysia and ensure paid in timely fashion. Share all invoices with Finance and clarify if a local or a group cost.
• Manage Birthday & Holiday calendar - individual and statutory holidays for Malaysia.

• 2-3 years of administrative experiences.
• Highly organized and have excellent attention to detail.
• Should possess self-motivation, attention to detail, and flexibility to a high-paced deadline.
• Daily routine also includes interaction with various executive-level internal clients across the business.
• Should be able to analyze business processes and suggest efficient solutions to improve efficiency.
• High level of competency using MS Office including Outlook, Word, PowerPoint, and Excel.
• Excellent organizational skills & interpersonal skills.
• A good team player.
• Proactive, outgoing personality.

The Edge Partnership