Job Description

About Us

Airswift is the leading workforce solutions provider to the STEM industries. We have talented colleagues in over 60 global offices and 45 countries. We are a people business \xe2\x80\x93 we transform lives through the world of work. We care about mental health and wellbeing, community engagement and our planet \xe2\x80\x93 we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

Airswift is seeking applicants for the role of Administrative - Intern to join the team in Kuala Lumpur, Malaysia.

Role Description

This Administrative Bids Coordinator Internship provides a valuable opportunity to gain hands-on experience in bid coordination and contribute to the organization\'s success in securing new projects and contracts. You\'ll develop critical skills and make a meaningful impact within our team.

Key Accountabilities

• Assist on administration part of proposal preparation such as answering basic questionnaires, general documentation, and compiling documents.
• Document Management: Maintain records in databases and spreadsheets with accuracy and efficiency. Organized files and databases for bid-related documentation, ensuring easy access to necessary materials.
• Communication: Collaborate with various departments. Arrange and coordinate meetings, conferences, and events, including room reservations and catering.
• Draft, proofread, and edit correspondence, memos, and other written materials.
• Create, edit, and format documents, reports, and presentations using office software (if needed).
• Organize, structure and draft consistently documentation in respect of content and
• Deadline Management: Assist in tracking registrations deadlines and ensure that forms and documents are submitted on time.
• Learning Opportunity: Gain insight into the bid process, project management, and business development strategies.

Person Specification

• Enrolled in a University/College Degree or Diploma Program
• Good oral and written communication
• Proficient in Microsoft Office (e.g. Outlook, Excel, Word, PowerPoint)
• Fast Learner-Ability to learn and grasp knowledge relating to the job functions

Our Core Values

• Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
• Safety - We create a safe and inclusive environment to protect the physical and psychological well-being of everyone we work with.
• Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
• Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Visit our website and social medias to find out more! -

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion

At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

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