Job Description

• Facility Management (Operation & Maintenance)

• Lead and manage cross-functional facility projects from initiation to completion, ensuring adherence to timelines, budgets, and quality standards.
• To assist in the implementation of operation related standards and procedures, preventive & planned maintenance program, repair & replacement initiative program and helpdesk management.
• Minimizing the risk of plant failure.
• To create and update the site asset register and ensure the statutory compliance are in place.
• Review stock levels of the required inventory of spares on site.
• Recommend continuous management initiatives and energy management plan.
• Managing ad-hoc related projects.
• To submit relevant reporting data and ensure timely submission to Facilities Manager.
• To provide 2nd level support and manage the site operation in the absence of Facilities Manager.
• HSE Management

• To ensure the site provision of safe working environment and compliance to HSE standards.
• Work closely with HSE Executive in overall planning, executing and delivering HSE procedures to all activities at site.
• Procurement & Vendor Management

• To conduct performance assessment of technical vendors and ensure the delivery are as per agreed SLA/KPI.
• To assist the Facilities Manager and ensure vendor procurement processes are in in compliance to both Client and JLL guidelines.
• Technical Team Management

• To prepare the job descriptions for all technical staff and assign relevant manpower to specific task.
• Provide advice to the technical team and overall management of their work schedule.
• Helpdesk Team Management.
• To prepare the job description for Helpdesk Administrator and ensure the SLA/KPI are adhered to with superior customer service management.
• Project Management

• Define project objectives, scope, and deliverables in collaboration with stakeholders to ensure alignment with organizational goals.
• Develop comprehensive project plans, including schedules, resource allocation, and risk management strategies.
• Identify and engage necessary internal and external resources, such as vendors, contractors, and team members, to ensure project success.
• Monitor project progress, track key performance indicators, and provide regular updates to senior management and stakeholders.
• Evaluate project risks and develop mitigation plans to address potential issues that may impact project timelines or outcomes.
• Foster effective communication and collaboration among project team members, fostering a positive and productive working environment.
• Implement best practices in project management methodologies, adapting them to the unique requirements of facilities management projects.
• Drive continuous improvement initiatives within the facilities management project management process.
• Ensure compliance with relevant regulations, standards, and safety protocols throughout project execution.

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