Job Description

Assoc. Specialist - Meeting Services (Mandarin Speaker)

Based in Malaysia, named one of the Best Companies to Work for in 2019 by HR Asia

Join the premier biopharmaceutical company that has been in the business for more than 25 years and in AP for over 60 years.

Our company\xe2\x80\x99s Business Service Centers (BSCs) are located across three regions (Americas, Europe, and Asia) and are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company\xe2\x80\x99s business divisions and markets.

The Meeting Services Associate Specialist is responsible for supporting the global meeting and congress process including meeting compliance, payments and reconciliations. The Meeting Services Associate Specialist performs controls that are in line with all company\xe2\x80\x99s policies and guidelines related to meetings and congresses.

Primary Responsibilities

Support operational execution for global meeting and congress financial process from agreements preparation & compliance review to payment to reconciliation, in given scope of countries.

Support the global meeting and congress financial process from payment to reconciliation.

Prepare agreements for Healthcare Professionals and Organizations prior to the event based on available templates.

Ensure that all payments, reconciliation files and journals are processed in a timely manner and according to our company\xe2\x80\x99s financial processes, when required.

Handle inquiries as needed.

Work closely with Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence, local business, finance partners and other stakeholders in support of the global meeting and congress financial process

Work closely with the Meeting Planning Agency (MPA) to facilitate payments for congresses and meetings.

Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress related SOPs and relevant policies.

Handle inquiries as needed & resolve operational issues on timely and satisfactory manner.

Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers.

Champion new procedures and re-engineer processes to support/facilitate continuous improvement and ensure processes meet business objectives as efficiently as possible; stabilize new incoming scope of work during Hypercare period.

Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested.

Education Minimum Requirement:

Bachelor\xe2\x80\x99s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Required Experience and Skills:

Minimum 1 years of work experience in basic accounting, accounts payable, finance, business administration

Advanced MS Office (Excel, Power Apps, Power BI, PowerPoint, SharePoint)

Language Requirement: Effective communication (internal & externally) skills both written and spoken in English and Mandarin.

Additional language e.g., Japanese, as advantage (able to speak, read & write)

Advantages with skills e.g. Lean Six Sigma, Marco, Power BI, Automation UI path

Understanding of financial risk, internal controls, SOX regulations, as well as operational and financial business processes.

Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

Meticulous & process improvement orientation

Ability to work both independently and collaboratively within a geographically disbursed environment.

Positive and proactive attitude, can-do mindset, problem solving and analytical skills.

Strong communication, interpersonal, and organization skills required. Must be comfortable in an environment of changing technologies and processes and demonstrate flexibility in adjusting to new ways of working.

Preferred:

Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), CVENT. EngageZone, Veeva, Concur

Experience with internal controls and process standardization preferred

Ability to navigate through change or uncertainty.

Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.

Should have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company.

Experience in a global environment setup

Who we are \xe2\x80\xa6

We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world\'s most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for \xe2\x80\xa6

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us\xe2\x80\x94and start making your impact today.

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another\xe2\x80\x99s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Current Employees apply

Current Contingent Workers apply

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status: Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Merck Sharp & Dohme