Job Description

CapTalent Consulting is an established human capital solutions company providing a range of services that enhances the human capital value of its clients. Our client is a one-stop logistics service provider for MNCs from all over the world is expanding and looking for the right candidate to fill the following position

ASSISTANT MANAGER, HR & ADMIN (Based in HQ Setia Alam, Shah Alam, Selangor)

Job Summary:

To assist HR & Admin Manager in executing and handling of day-to-day HR activities and supervising of subordinates.

RESPONSIBILITIES

HR Role

• Responsible for the full spectrum of HR functions including payroll, recruitment, handling employee relations issues, training, and development, monitoring staff discipline, performance valuation, compensation & benefits, updating of the organizational chart, onboarding/offboarding & etc.
• Process and prepare monthly payroll in a timely manner to ensure zero inaccuracies in payroll and related records and that all statutory payments are made on time.
• Manage all HR operations such as preparing and maintaining personal files and records, payroll entry, issuance of letters, tracking of service confirmation, contract expiry etc.
• To handle all Expatriate related matters, including Expatriate pass application/renewal, accommodation, home leave arrangement, etc.
• Assist the department head in handling staff disciplinary issues and investigate and resolve employee issues in accordance with Company Policy, Employment Act, and Industrial Relations.
• To maintain and update employee data in HRIS and ensure all forms of HRIS data are accurate, kept secure, and in compliance with data protection laws.
• Facilitate the performance management processes and conduct an annual review on a timely basis.
• Participate in assigned HR projects or new initiatives for the long-term success of the organization in creating a high-performing culture.
• To assist in conducting regular engagement with employees, address issues timely, and report to management on unresolved issues.
• Assist to plan and monitor annual appraisal through the company\'s performance evaluation program and implement KPI
• To conduct market salary survey activities.
• To assist in dealing with Government Authority where and when necessary.
• Provide ideas on the improvement of the HR department/ HR process & procedures.
• To arrange, prepare reports, and keep track of training records including monitoring of HRDF fund and ISO 9001 records.
• Responsible to ensure adequate manpower supply for the warehouse by working closely with outsourcing manpower.
• Undertake other duties and responsibilities assigned by the Management.

Admin Role

• To be responsible for company business licenses/operations-related licenses/permits, membership renewal;
• To be responsible for the purchasing of the company;
• To be responsible for the company\'s asset management, including verifying quarterly fixed asset audit.
• To be responsible for maintaining ISO9001 certification.
• Any other job as assign from time to time.

REQUIREMENTS

• Bachelor\'s degree in HR, business or equivalent
• At least 4 years of relevant working experiences in HR
• Interpersonal and communication skills to work with different people from different countries and backgrounds
• Able to bring in new ideas and best practices from prior HR working experiences to assist the growth of the HR function
• Well-organized, excellent attention to details, high level of accuracy, strong analytic skills
• Strong sense of confidentiality
• Good command of written and spoken Mandarin & English (Mandarin is compulsory).
• Proficient with MS Word, Excel, PowerPoint, Outlook
• Able to work unsupervised, self-motivated, and good team player
• 5 day-work week

Salary RM6.000 - RM9,000, to commensurate with experience. Position reports to the Head of Human Resources.

You.my