Job Description

Joining Arup
Arup\xe2\x80\x99s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
Based in our Penang office as a Business Administrator at Arup, you will be at the heart of our team\'s operations, ensuring smooth and efficient administrative processes. You\'ll manage various office and project related tasks, all while providing crucial support to team members and leadership. Additionally, you will act as a key point of contact for inquiries, offering guidance on Arup systems and processes. Your contribution will help maintain our team\'s productivity and success, making you an indispensable part of our operations.
The Opportunity

• Assist in the preparation of tenders, ensuring all documents are formatted and compiled according to Arup\'s standards.
• Provide ad-hoc project support, including document production, CRM entries, and project close-outs.
• Support commercial activities such as client invoice generation, debt collection, and assisting with initial project setups.
• Coordinate travel arrangements and manage team events, meetings, and workshops.
• Facilitate staff onboarding and offboarding processes, and coordinate interviews for vacation students and graduates.

At Arup, you belong to an extraordinary collective \xe2\x80\x93 in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.
You will have the opportunity do socially useful work that has meaning \xe2\x80\x93 to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?

• Considerable experience in administration within the consulting/engineering industry.
• Excellent communication and interpersonal skills, capable of building relationships across all levels.
• Adaptability and resilience in a fast-paced office environment, with a proactive approach to problem-solving.
• A commitment to continuous learning and self-development, with a desire to explore new tools, processes, and ways of working.
• Exposure to graphic design and tender preparation is an advantage.

What we offer you
At Arup, we care about each member\xe2\x80\x99s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive \xe2\x80\x93 through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup\xe2\x80\x99s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.
Please see a list of Arup\xe2\x80\x99s Malaysia benefits below:

• Paid maternity leave for 98 days
• Paid paternity leave for 7 working days
• Birthday leave
• Purchase Additional leave of up to 20 days (permanent employees)
• International Mobility opportunities
• Travel allowance

Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas \xe2\x80\x93 this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup. We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online \xe2\x80\x93 Arup will never ask for your bank details as part of our recruitment process.
Arup does not accept unsolicited resumes from recruiters or employment agencies.#LI-DT1

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